Part Time Office Specialist II - Police Investigations Division

The Anaheim Police Department's Investigations Division is accepting applications for a Part Time Office Specialist II. The Office Specialist II will perform a range of clerical duties including data entry and filing to support the Investigations Division. Responsibilities Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics. File, record, compute and maintain confidential and privileged information; compose routine correspondence. Utilize modern office equipment, media, and computer applications to input, maintain, retrieve, transfer, and communicate confidential information. Proofread materials for clerical accuracy and spelling. Copy, collate, staple and bind a variety of materials. File materials into and retrieve materials from established filing systems; develop standard office filing systems for record storage and retrieval. Research readily available information, requiring interpretive judgment; tally and compile information for reports using a computer. Maintain records concerning purchases, budget accounts, and inventory; requisition office supplies. Maintain records of staff attendance and absences; compile and submit periodic payroll reports. Receive, open, date stamp and distribute incoming mail; process outgoing mail. Maintain and post data to logs, lists, ledgers, follow-up files and other records; check and compare records for accuracy. Make routine mathematical calculations. Maintain calendars and schedules of appointments, meetings, room use, equipment use and events. Perform related duties and responsibilities as required. Experience & Qualifications Experience performing varied journey‑level clerical work. Knowledge of modern office procedures, practices, and equipment; personal computer hardware and software including word processing, spreadsheet, and database programs; English usage, spelling, grammar and punctuation; basic math; and record‑keeping methods. Ability to type at a net corrected speed of 40 words per minute from clear copy; learn to efficiently operate a computer terminal and use associated software; accurately transcribe recorded information; effectively answer and process telephone calls; read, understand, and apply moderately difficult materials; prepare accurate and clearly understood statistical reports; understand and carry out oral and written instructions; maintain confidentiality; handle multiple priorities; organize workload and meet strict deadlines; establish and maintain effective relationships with those contacted in the course of work; maintain professionalism, courtesy, and composure at all times; interact with a wide variety of clientele while maintaining a professional work environment (for public contact positions). Ability to maintain professionalism and composure in stressful situations. Equal Opportunity Employer #J-18808-Ljbffr