Non-Clinical - Administrative - Administrative Coordinator

Administrative Coordinator

Onsite position. FMLA, but the position may go permanent. Potential opportunity for travel. 3 days per week determined by the contractor. May expand to 40 hours per week after two months

Responsibilities:

• Prepares documents and manages data using NM software applications including Microsoft Office.
• Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
• Screens incoming email, mail and telephone calls to assign priority to call and/or identify additional resources to manage caller's need.
• Independently plans and executes activities such as room scheduling, signage, catering, support staff and equipment, and preparation and distribution of notifications, in support of projects and meetings as appropriate.
• Assists with creation and preparation of materials, which are presented, to management, committees and subcommittees, particularly power point presentations and printed materials.
• Prepares, copies, mails, files documentation accurately and maintains security and confidentiality of highly sensitive information.
• Authors responses on behalf of Director or department.
• Performs other duties as assigned. Utilizes appropriate resources within the institution, division and department to manage and complete each assigned task and/or project.
• Develops and maintains relationships with all customer and suppliers, especially vendors who support equipment within the department.
• Provides support to Division Vice President as needed.
• Transcribes meeting content for designated meetings.
• Conducts internet research and identifies relevant topics based upon assignment.

Qualifications:

• Required: Associates Degree or equivalent relevant (administrative) experience 3-5 years of experience in a business office with a strong emphasis on database management and customer service. Knowledge of Microsoft Office, PowerPoint and Excel. Ability to organize and think independently. Excellent interpersonal skills.
• Preferred: B.A. degree or business equivalent and 5 years business experience

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.