Construction Office Administrator

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Lakeside Industries has a rare opportunity for an experienced Construction Office Administrator to join our Portland, OR and Vancouver, WA teams. This position will be based at the Portland Division but will support the Vancouver Division as well with occasional travel between offices. The successful candidate will thrive in a collaborative high-volume environment that interacts with customers, vendors, other Lakeside locations and our main Lakeside Administrative Offices in Issaquah, WA.

OVERVIEW:

This Office Administrator plays a key role in payroll accuracy, accurate and timely processing of invoices (AR and AP), and overall administrative support. This position also handles standard office management, including customer interactions over the phone and in person, as well as the liaison between vendors, divisions, departmental leads and field personnel. This position is based in our Portland Division office and will work closely with and support of the Vancouver Division with occasional time in the Vancouver Division office (mileage reimbursement policy would apply).

ESSENTIAL FUNCTIONS*:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Accurately enters field payroll while verifying correct job classes are being input for each trade and ensuring correct union rules are applied
• Balances all weekly payroll and submits to payroll department for processing
• Processes production tickets from asphalt plant, verifying customer and internal jobs are ticketed and billed correctly, reconciles against productions reports and setup customer job sheets to generate pre lien notices for outside sales
• Tracks material usage and production on Monthly Production Log
• Code and approve invoices for Accounts Payable
• Balances, tracks, and reports fuel usage
• Coordinates and collects all new hire/rehire paperwork, online safety training, pre-employment drug testing and audio testing
• Responsible for month end financial duties
• Consistently performs duties in alignment with the Lakeside Mission and the Lakeside Experience
• Participates in and aligns with the Company Safety Program

COMPETENCIES:

Time Management Organization Skills Personal Effectiveness/Credibility

Attention to Detail Reliability Problem Solving

Self-Starter Initiative Teamwork

Adaptability/Flexibility Excellent Oral and written communication

• Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

If you …

• Enjoy performing aspects of Accounts Payable, Accounts Receivable, Payroll, Contract Administration and Job Costing
• Can't handle being out of balance and think reconciliation is fun
• Understand basic accounting theories and are detail oriented
• Effectively organize your work and can perform accurate data entry
• Enjoy working with a team where everyone has personal accountability and helps each other
• Are outgoing, pleasant and communicate well both verbally and written, with customers and co-workers
• Are experienced in Microsoft Office including Excel, Word, Outlook, etc.
• Are able to learn our accounting system
• Are flexible and reliable, and can handle a wide variety of tasks and responsibilities
• Have access to reliable transportation for minimal inter-facility duties
• Don't need someone looking over your shoulder to meet your deadlines

then Lakeside would like to hear from you!

Applications accepted at

An Associate's Degree in Business, Accounting, or a related field is preferred. Experience in the construction industry is a plus. This is a full time, non-exempt position and may include extended hours during peak seasons. Must pass a pre-employment drug test (federal contracting requirement includes marijuana) and possess/maintain an acceptable driving record for the limited driving associated with this position.

Lakeside Industries is an equal opportunity employer committed to diversity and inclusion for our workforce and will consider any qualified applicant without regard to race, color, creed, gender, religion, age, marital status, national origin, sexual orientation, disability, veteran, or any other protected status.

WAGE & BENEFIT INFORMATION

The full pay range for this position is $26.00 to $34.00 per hour. People entering this job typically start between $26.00 to $32.00 per hour, depending on direct professional experience, education, qualifications, and geographic location.

Lakeside Industries, Inc. provides a comprehensive benefits package to its full-time Admin employees (and their families) that includes medical with prescription coverage, HSA/FSA, dental, vision reimbursement program, Life/AD&D, LTD, 401k (with employer matching plus discretionary Company Profit Sharing contributions), 128 accrued hours of PTO, extended illness time accrued at five (5) days per year up to a maximum of 200 hours, EAP, wellness program, and eight (8) paid holidays.