Assistant Property Manager | Retail

Key Responsibilities Assist the Senior Property Manager with preparation and execution of annual operating budgets, forecasts, and monthly ownership reports Support CAM administration, including expense tracking, reconciliation support, tenant billbacks, audit assistance, and responding to basic tenant inquiries Help administer percentage rent reporting, including sales report collection, review, and lease compliance tracking Process accounts payable and receivable, including rent collections and follow-up on delinquencies as directed Assist in maintenance of accurate financial records in compliance with ownership and audit requirements Assist with expense variance reviews and identification of cost‑saving opportunities Tenant Relations & Leasing Coordination Serve as a key support contact for tenant communications under the guidance of the Senior Property Manager Assist with tenant requests related to lease compliance, CAM charges, operating expenses, and sales reporting Support leasing efforts by coordinating tenant onboarding, move‑ins, retailer requirements, signage reviews, and landlord obligations Prepare and distribute tenant correspondence, including notices and routine communications Maintain organized tenant files, abstracts, insurance documentation, and critical dates Property Operations Support Assist with daily operational oversight of a Class A power center Participate in regular property inspections focused on curb appeal, storefront conditions, signage compliance, parking areas, and common spaces Support monitoring of tenant and landlord construction projects for compliance with approved plans and schedules Assist with vendor coordination, service contracts, and performance tracking Coordinate with on‑site security, maintenance teams, and third‑party vendors Track tenant and vendor insurance certificates and compliance Support ownership requests, inspections, and asset‑level initiatives as assigned Qualifications Education & Experience Bachelor’s degree preferred (Real Estate, Finance, Business Administration, or related field) Two to four (2–4) years of experience in retail or commercial property management Working proficiency in Microsoft Excel and Word; Yardi experience preferred Foundational understanding of CAM structures, operating expense recoveries, lease administration, and percentage rent Comfortable working with tenants and internal stakeholders Strong organizational and communication skills Willingness to learn and grow in financial and operational responsibilities Ability to manage multiple tasks with guidance and support Comfortable performing physical property inspections, including rooftop access Availability for occasional after‑hours matters typical of retail properties Physical Requirements Ability to walk the property for inspections, including parking lots, rooftops, and common areas Ability to stand, bend, stoop, kneel, and reach during inspections Ability to sit and work at a desk for administrative responsibilities #J-18808-Ljbffr Institute of Real Estate Management