Secretary (Office Automation)
Internal Revenue Service
Job Title
Duties
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
1. Serves as the liaison between the manager and his/her key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with Headquarter and Program Officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
2. Acts as office manager for the office and ensures that the practices and procedures used by secretaries and administrative staff in subordinate offices are consistent with those of the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries and administrative staff in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.
3. Exercises exclusive control over the manager's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most administrative business involving established policy or routine matters.
4. Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager. Alerts manager of the area of potential impact and arranges for any necessary follow-up technical review by an appropriate segment of the organization. Ensures the follow-up action is accomplished.
5. Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for Executive Conferences and assembles digests, consolidates comments from management officials, and summarizes material for use by the manager in preparation for conferences.
Standard Position Descriptions (SPD): PD92940 Visit the IRS SPD Library to access the position descriptions.
Internal Revenue Service- Taxpayer Services A description of the business units can be found at: Position(s) are to be filled in following area(s): TS - CARE-Customer Assistance, Relationship and Education - Field AssistanceWork at office
US Government Jobs
Appleton, WI1 day ago - ...congressional inquires, reorganizations, receiving and transmitting information, etc. # Acts as office manager for the office and ensures that the practices and procedures used by secretaries and administrative staff in subordinate offices are consistent with those of the office...Work at office
Treasury Department
Appleton, WI5 days ago - ...sitting, some bending, stooping, and stretching.Requires hand-eye coordination and manual dexterity sufficient to operate standard office equipment.Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.Requires occasional...Work at officeFull timeTemporary workSummer workMonday to Friday
Neuroscience Group
Neenah, WI4 days ago - ...to finger; handle, feel and type; reach with hands and arms.[ ] Sedentary: Limited activity, no lifting, limited walking[ ] Light: Office work, some lifting, bending, stooping or kneeling, walking[X] Moderate: Mostly standing, walking, bending, frequent lifting[ ] Arduous...Work at officeHourly payPart timeLocal areaFlexible hoursShift workNight shift
Boot Barn
Appleton, WI2 days ago - ...resourceful, and able to operate independently. Skilled communicator—clear, concise, and confident. Strong proficiency in Microsoft Office and general business systems. Discretion, reliability, and a solutions-oriented mindset are non-negotiable. BENEFITS...Work at officeFor contractorsRemote workWork from homeMonday to Friday
- ...Teams What We're Looking For: A high school diploma or equivalent At least 1 year of experience in a customer service or office setting Available 40 hours/week Monday-Friday Positions Available in Appleton and Neenah Willingness to occasionally...Work at officeTemporary workCasual workImmediate startMonday to FridayFlexible hours
Ear, Nose and Throat Specialists of Wisconsin
Neenah, WI2 days ago - ...skills, with the capacity to manage multiple high-priority requests simultaneously ~ Computer Skills: High Proficiency in Microsoft Office Suite, specifically Outlook, Word, Excel & Power Point. ~ Maintain an outcome focused mindset ~ Have strong prioritization...Work at officeFull time
Heartland Business Systems Inc
Little Chute, WI5 days ago - Gunderson Inc in Menasha, WI is seeking an Executive Administrative Coordinator to be the welcoming face of our office and provide essential support to our leadership team, ensuring smooth day-to-day operations and professional interactions with guests, vendors, and colleagues...Work at office
- ...customer recordsMinimum Knowledge, Experience & Skills Requirements:• High School Diploma or equivalent• Previous experience in an office is preferred• Basic computer skills• Able to handle multiple customer interactions/phone calls at a time• Excellent organizational...Work at officeHourly payNight shiftWeekend workAfternoon shift
Shopko Optical
Appleton, WI3 days ago - ...distributes presentations, minutes, agendas, and documents in an accurate and confidential manner. Coordinates the ordering of office supplies, maintaining of office equipment, and approval of expenditures and items as directed by executives and leader. Organizes...Work at officeShift work
- ...ensure accuracy. Make additions and deletions to information as appropriate. Follow through with any system notes from the business office regarding collection of payment Knowledge of use and care of departmental machines necessary to perform job duties, including...Work at officeFull timeWeekend work
Primary Care Associates of Appleton LTD
Freedom, WI5 days ago $19 per hour
...Requisition #: 20868 Functional Area: Audit/Risk/Compliance; Office/Clerical Employment Type: Full-Time Work Options: Remote / Work from Home in the US #LI-Remote Work Hours: Monday - Friday 8am - 430pm CT Position Summary J. J. Keller has a REMOTE...Work at officeFull timeLocal areaRemote workWork from homeHome officeMonday to FridayJ. J. Keller & Associates, Inc.
Neenah, WI18 days ago- ...interactions to how we treat our guests - even in our extensive associate benefits and programs. Job Summary Job Title: Guest Services Cash Office Clerk Reports To: Guest Services Manager The Cash Office Clerk supports daily operations of Guest Services by ensuring compliance...Work at officeHourly payWeekly payFull timePart timeImmediate startEarly shift
$26.47 - $43.62 per hour
...this role, you will perform a variety of clerical, retail window customer service, and mail distribution duties to support daily post office operations. No prior experience is required, as comprehensive paid training is provided to help you succeed. Position Details...Work at officeHourly pay- ...including the meaning and spelling of words, rules of composition, and grammar. Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology. HIPAA –...Work at officeContract workShift work
- ...procedures and protocols, identifies trends, and escalates issues.Performs administrative duties as assigned, such as filing, ordering office supplies, and sorting and distributing mail.QUALIFICATIONS:High School diploma or GED preferredMust be 18 years of agePHYSICAL...Work at officeShift workWeekend work
ThedaCare
Appleton, WI2 days ago - ...least one year of related experience Excellent listening ability and verbal communication skills Familiarity with Microsoft office suite Passion for providing outstanding service to our members We also offer: A comprehensive benefits package An...Work at officeMonday to FridayRotating shift
Dresang Way Branch
Neenah, WI9 hours ago - ...procedures and protocols, identifies trends, and escalates issues. Performs administrative duties as assigned, such as filing, ordering office supplies, and sorting and distributing mail. QUALIFICATIONS: High School diploma or GED preferred Must be 18 years of...Work at officeMonday to FridayShift work
ThedaCare
Appleton, WI3 days ago - ...Knowledge of medical terminology, cosmetic procedures, and skincare products is a plus. Minimum of 2 years of experience in a medical office or medical spa setting. Experience managing phone systems and scheduling in a medical office environment. Excellent...Work at officeFull timeFlexible hours
Consolidated Precision Products
Appleton, WI1 day ago $125 per hour
...needs and priorities.Assist with data entry, filing, document organization, and record maintenance.Support inventory, operations, office administration, and other teams with daily tasks and special projects.Prepare, organize, and maintain paperwork, reports, spreadsheets...Work at officePermanent employmentMonday to FridayExpress Employment Professionals Defunct
Neenah, WI2 days ago- ...Bell and Howell Bell and Howell delivers technology-driven Automation Services and Automation Solutions that help businesses... ...environment up to twenty (20) feet. Work is performed in a controlled office, retail, and manufacturing environment; noise within acceptable...Work at officeHourly payLocal areaRemote work
Bell and Howell
Appleton, WI1 day ago $15 - $18 per hour
...Strong attention to detail and the ability to multitask in a fast-paced environment. Technical Skills: Proficiency with Microsoft Office Suite and the ability to quickly learn new software and phone systems. Guest Service Orientation: A passion for providing...Work at officeHourly payFull timeTemporary workLocal areaBergstrom Auto
Appleton, WI4 days ago- ...is a local, family run, Medium/Heavy Duty truck dealership that is looking for an enthusiastic Administrative Assistant to join our office team. We are committed to growth in our dealership and need a forward thinking, dedicated individual with a positive customer...Work at officeLocal areaFlexible hoursWeekend work
Les Stumpf Ford
Appleton, WI4 days ago - ...date and notifies maintenance of room repairs immediately. Maintain a neat and clean appearance at the front desk, lobby, and back office areas. Follow security protocols for room keys and property. Work collaboratively with team members to fulfill special requests and...Work at officeFull timePart timeLocal areaImmediate startWorldwideFlexible hoursShift work
RB Hospitality LLC
Neenah, WI2 days ago - ...Administrative Assistant I position.Job ResponsibilitiesPhotocopy and/or scan various materials; assist faculty and students with operation of office equipment. Oversee usage (check out/in) of portable equipment. Help troubleshoot computer and printer issues. Purchase supplies for...Work at officeFull timePart timeSummer workLocal area
Lawrence University
Appleton, WI2 days ago - Advanced Spine Center of Wisconsin is seeking a full-time Business Office Coordinator to lead the business office team and ensure smooth daily operations within a healthcare setting. This role emphasizes regulatory compliance and high-quality patient care, with opportunities...Work at officeFull time
- ...support to the Central Marketing team. This position is responsible for managing mailroom and print center operations, coordinating office and team support needs, and assisting with meetings, events, tradeshows, and other marketing activities. The ideal candidate is...Work at officeTemporary work
Illinois Tool Works
Appleton, WI5 days ago $26.47 - $43.62 per hour
...position also assists the public with general mailing needs, such as completing a change of address, mail holds, and giving out post office box keys. Job Overview Starting salary ranges from $26.47 to $43.62 per hour; $72,400 per year average pay with full benefits...Work at officeHourly payCurrently hiringPostal Jobs Source (a division of Labor Services)
Appleton, WI4 days ago- ...Requisition #: 20914 Functional Area: Product Management Employment Type: Full-Time Work Options: In Office / Partial Remote from Neenah/Appleton/Oshkosh area #LI-Hybrid Work Hours: Standard Business Hours Position Summary Are you a strategic thinker...Work at officeFull timeLocal areaRemote work3 days per week
J. J. Keller & Associates, Inc.
Neenah, WI9 days ago - ...and divide) - Sound judgement/decision making skills - Friendly, approachable/outgoing demeanor/team player - Ability to work in a fast paced environment - Good oral and written communication skills Desired - Familiar with Microsoft Office Word and ExcelWork at officeLocal area
Kroger
Neenah, WI1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
- front office assistant Appleton, WI
- church secretary Appleton, WI
- law secretary Appleton, WI
- secretary Appleton, WI
- front office administrator Appleton, WI
- automation Appleton, WI
- marketing automation consultant Appleton, WI
- director of automation Appleton, WI
- automation project manager Appleton, WI
- aviation safety assistant office automation Appleton, WI