Rank the Vote: Executive Assistant

Executive Assistant

Hybrid - Portland, Oregon

Rank the Vote is a non-partisan 501c3 organization dedicated to empowering people to build grassroots movements for electoral reform within their communities. With 25+ state partner organizations, we support efforts to use ranked choice voting, proportional representation, open primaries, and fair districts across the country.

We are seeking an organized, detail oriented Executive Assistant to join our team of mission driven electoral reformers. This position will provide support to our remote 7-person national team, primarily working with the Executive Director.

Responsibilities

• Respond to emails and manage the Executive Director's calendar.
• Assist in note taking during meetings, summarizing next steps and action items.
• Assist with tracking tasks and deadlines.
• Organize and maintain electronic files.
• Assist with mailing, shipping packages, and maintaining a small amount of inventory.
• Manage travel reservations for team members.
• Prepare and edit correspondence, presentations, reports, and memos.

Fundraising Support

• Coordinate meeting scheduling with potential donors and stakeholders.
• Draft and send tailored outreach emails to prospective donors.
• Assist in tracking fundraising campaigns, monitoring progress, and reporting on outcomes.
• Assist with donor recognition programs.
• Help research potential donors, prepare call time sheets.
• Send donation and grant acknowledgment letters.
• Other duties as assigned by the Executive Director.

Qualifications

Education

• High school diploma, bachelor's degree preferred.

Experience

• 1-3 years experience in administrative support and/or fundraising, preferably at a nonprofit environment.

Skills

• Detail oriented with a strong ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Excellent organizational skills and commitment to accuracy.
• Proficiency in Google Suite, with the ability to learn new softwares (AirTable, CRM).
• Experience with fundraising initiatives or donor communication is a plus.
• Ability to occasionally lift and carry up to 35 pounds while shipping and managing inventory.
• Drivers license preferred but not required.

Supervisor

Executive Director

Schedule

20 - 30 hours per week, work in the Portland office 1 to 2 days per week. Potential for full time in the future.

Compensation

$25 - $35 per hour depending on experience.

To learn more about us, visit

Rank the Vote provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or military or veteran status in accordance with all applicable laws. We don't tolerate discrimination or harassment based on any of the above. We're committed to building a diverse leadership team. Women, people of color, and members of other historically underrepresented groups are strongly encouraged to apply.