Accounting Assistant / Accounts Payable Clerk

Job Description

Job Description

Job Summary

We are seeking a detail-oriented and motivated Accounting Assistant / Accounts Payable Clerk to join our Finance Department. This role provides administrative and accounting support to the Chief Financial Officer and Corporate Secretary and assists with accounts payable, accounts receivable, daily deposits, financial recordkeeping, and general administrative functions.

About the Company

Aculabs, an industry leader servicing long-term care homes across the Mid-Atlantic, is seeking a qualified Accounting Assistant / Accounts Payable Clerk  to join our Finance Department. Family-owned and operated since 1972, Aculabs is dedicated to providing high-quality patient care and improving healthcare outcomes, with a commitment to excellence. The ideal candidate is organized, dependable, eager to learn, and enjoys working with numbers while supporting a collaborative team environment.

Work Schedule

• Monday to Friday 8:00 am - 4:30 pm

Benefits

• Competitive pay
• Paid Time Off 
• Opportunity for growth and advancement
• Health insurance and retirement benefits

Responsibilities

• Review and process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders, receipts, packing slips, and supporting documentation.
• Verify account coding and route invoices for approval.
• Enter invoices and vendor credits into the accounting system.
• Research and resolve invoice discrepancies.
• Maintain accurate vendor records and supporting documentation.
• Assist with payment processing, including checks and electronic payments.
• Communicate professionally with vendors regarding invoices, payments, and account inquiries.
• Review and reconcile vendor statements.
• Scan and maintain paid invoice records in the appropriate electronic files.

• Prepare and record daily cash receipts and bank deposits.
• Apply payments accurately within the accounting system.
• Assist with payment research and customer account reconciliations, if needed.
• Support collections and other accounts receivable activities as assigned.

• Provide administrative support to the Chief Financial Officer and Corporate Secretary.
• Maintain organized financial, corporate, and administrative records.
• Prepare reports, spreadsheets, correspondence, and financial schedules.
• Assist with month-end close activities and account reconciliations.
• Support audits, special projects, and requests for supporting documentation.
• Perform general data entry, filing, scanning, and recordkeeping.
• Support other accounting responsibilities such as bank reconciliations and other responsibilities of finance and administrative responsibilities as assigned.

Requirements/ Education 

• High school diploma or equivalent.
• Associate degree or coursework in Accounting, Finance, Business Administration, or a related field preferred.
  
• Previous office, bookkeeping, customer service, data entry, or accounting experience preferred but not required.
  
• Basic understanding of accounting or bookkeeping principles is helpful.
  
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
  
• Good working knowledge of Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, etc.).
  
• Computer savvy with the ability to quickly learn new software applications and technology.
  
• Ability to create, update, and maintain spreadsheets.
  
• Strong attention to detail and commitment to accuracy.
  
• Strong organizational and time-management skills.
  
• Ability to prioritize assignments and meet deadlines.
  
• Ability to communicate professionally with vendors, customers, and employees.
  
• Ability to maintain confidentiality and handle sensitive financial and corporate information.
  
• Willingness to learn new systems, processes, and responsibilities.
  

Preferred Skills

• Experience using accounting, bookkeeping, or ERP software.
• Experience with Sage BusinessWorks or other Sage accounting software preferred.
• Strong data-entry and problem-solving skills.
• Ability to work independently while also supporting a team.
• Dependable, flexible, and receptive to training and feedback.

Aculabs is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.