Administrative Assistant

Job Description

Job Description

Key Responsibilities and Time Allocation:

Operational Support Duties (50-60%):

·         Assist in scheduling daily activities and installations

·         Process purchase orders for job costing

·         Track incoming orders and verify order accuracy

·         Act as point of contact with vendor customer service for order concerns

Administrative / Bookkeeping Duties (30-40%):

·         Greet walk-in and call-in customers and direct them to appropriate team members

·         Assist in accounts payable and accounts receivable processes

·         Prepare bank deposits

·         Provide support for upper management

General Duties and Special Requests (>10%):

·         Assist with employee onboarding and offboarding

·         Other administrative duties as assigned

Additional duties may be available with existing forklift certification or graphic design experience

MINIMUM QUALIFICATIONS & SKILLS

Required:

·         High School Degree

·         Experience with administrative and clerical work

·         Proficiency in Microsoft Office Suite

·         Attention to detail

·         Strong communication skills

·         Approachable and welcoming demeanor when greeting clients and team members

·         Punctual, organized, and dependable

·         Ability to multi-task

Preferred:

·         Experience with Accounting Software (Sage 50 Accounting a plus)

·         Familiarity with accounting principles and HR procedures