Administrative Assistant

Job Description

Job Description

Company: All Pro Landcare of Tallahassee, Inc.

Job Title: Administrative Assistant

Location: Tallahassee, FL

Reports To: Operations Manager

Job Type: Full-Time

About Company:

All Pro Land Care has provided commercial landscape, Irrigation & pest control maintenance in Tallahassee for over 30+ years. We understand that landscape maintenance can be an investment which is why we do our best to keep our services affordable while also maintaining the quality that our customers have come to expect from us. We have a company culture that incorporates diversity and inclusion, safety, respect, teamwork, accountability, and efficiency. We strive for quality, reliability, responsiveness and professionalism.

We are always looking to expand our team by hiring quality Administrative Assistants.

Job Title: Administrative Assistant

Job Summary:
We are seeking a detail-oriented and highly organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks related to communication, organization, and clerical duties.

Key Responsibilities:

• Perform general office duties, including answering phone calls, emails, and handling correspondence with customers.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize office files, records, and documentation.
• Complete time and data entry, report generation, and maintain databases.
• Provide support in preparing safety presentations, trainings, reports, and memos.
• Handle office supply inventory and place orders as needed.
• Assist in processing invoices, past due invoices, expense reports, and other financial documents.
• Support various departments with administrative tasks as required.
• Organize & Maintain Contracts & Customer Records
• Assist Crewmen and Foreman with safety apparel and other items as needed
• Assist employees with work orders, route sheets and other documents as necessary
• Maintain confidentiality and professionalism in all communications.
• Run errands for Manager as needed

Qualifications & Skills:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proven experience as an Administrative Assistant, Office Assistant, or related role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Quickbooks) and other office management software.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and problem-solving skills.

Work Schedule:

• Full-time, Mon- Fri, 7am - 4pm
• Schedules subject to change, weekends may be required depending on location

Compensation:

• Competitive pay based on experience
• This is an Hourly position, payroll is bi-weekly (Fridays)

Benefits:

• Opportunities for career growth and skill development
• Certification & Educational Opportunities
• Health, Dental, Vision, Life Insurance
• PTO & Paid Holidays
• Simple IRA Retirement matching

If you are a motivated individual with a passion for Office Management, we encourage you to apply for this exciting opportunity!