Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Renton, Washington in a Long-term Contract position. This role is ideal for someone who thrives in a fast-moving environment, can manage a large volume of invoices with accuracy, and communicates effectively with both vendors and internal stakeholders. The position will play a key part in keeping payment operations organized, timely, and compliant while also contributing to process enhancements and department support as needed.

Responsibilities:
• Oversee the accounts payable cycle from initial invoice intake through final payment, ensuring transactions are completed accurately and on schedule.
• Review large volumes of vendor invoices, verify supporting details, and prepare items for processing in accordance with internal controls.
• Confirm that required approvals are in place before releasing payments and follow up with stakeholders when documentation is incomplete.
• Assign correct general ledger coding and enter invoice data into the accounting system with a high level of precision.
• Research mismatched coding, payment questions, and invoice discrepancies, then resolve issues in coordination with vendors and internal teams.
• Monitor aging activity, reconcile vendor statements and account balances, and help maintain accurate outstanding payable records.
• Prepare and distribute payments, including check runs and ACH-related processing, while supporting timely vendor disbursements.
• Compile monthly accounts payable reporting, maintain organized records, and assist with special projects, staffing support, and system-related process improvement efforts.• At least 5 years of hands-on experience managing full-cycle accounts payable functions.
• Demonstrated success in a high-volume AP setting with consistent accuracy and strong follow-through.
• Solid knowledge of invoice coding, reconciliations, approval workflows, and payment processing methods.
• Ability to work independently, identify issues quickly, and make sound decisions with minimal oversight.
• Strong analytical and problem-solving skills with confidence in researching discrepancies and driving resolution.
• Excellent organizational skills, close attention to detail, and the ability to manage competing priorities under tight deadlines.
• Clear communication skills with the ability to interact effectively with vendors and cross-functional teams.
• Experience with Abila, AvidXchange, Oracle-based systems, or accounting environments in healthcare, nonprofit, or multi-entity organizations is preferred.