Sourcing Pipeline - Sr. Executive Assistant I

Senior Executive Assistant

Advance your career at Liberty Mutual Insurance a Fortune 100 Company!

Liberty Mutual Investments (LMI) manages Liberty Mutual Insurance Group's (LMIG) global financial assets across global and private domains to build capital and generate income. With over $100 billion in AUM and staffed with nearly 300 investment, finance and operations professionals located in Boston, MA and New York, NY, we offer the best of both worlds - the look and feel of a boutique investment firm and the reputation and financial strength of a global leader.

LMI has been on a transformation path to spur innovation, capitalize on deep expertise, and scale its returns on long-term flexible capital through a one firm, one portfolio, one team mindset. Our operating model is built on three pillars: centralized portfolio construction, asset management and investment-enabling services. The teams are structured as Investment business units (IBUs), working in concert: Strategy & Asset Allocation, Risk Management, Global Fixed Income, Global Private Investments and Global Investment Solutions. Our portfolio spans a broad spectrum of public and private asset classes, and we are committed to expanding our capabilities and our toolkit in furtherance of our mission.

LMIG is proud to be recognized as a Best Workplace for Diversity by Fortune magazine and as a Great Place to Work.

Liberty Mutual Investments has two exciting opportunities for a highly qualified Senior Executive Assistant to join the Administrative Services team supporting the senior leaders of the Global Private Investment and Strategy & Asset Allocation groups. The GPI role is part of a two-person team supporting a group of investment professionals, and the SAA role would be a one-person team.

Provides administrative support for executives while exercising confidentiality, tact, and diplomacy. Manages executive calendars, prepares materials for meetings, triages communications, coordinates and optimizes executive travel plans, and helps to keep executives focused and on schedule. Essence of the role is to enable executives supported to be more productive with their time and to work as efficiently and effectively as possible. This level makes decisions with minimal direction, recommendations are typically accepted by executives, and is able to quickly adapt to changing priorities. In addition, there is a high degree of usage for executive assistant specific support.

This position will work in office Tuesday, Wednesday and Thursday every week.

Responsibilities

• Heavy management of complex calendars. Acts as a gatekeeper to include prioritization of meetings and managing scheduling conflicts. Keeps the executive informed of changes
• Assists the executive with preparing for meetings, to include preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Highlights information the executive needs to pay attention to and/or questions he/she may have. Obtains appropriate support for virtual attendees as we as various media needs and other logistics
• Coordinates and/or assists with team meetings (staff meetings, all-hands meetings, quarterly on-sites/off-sites, team gatherings, etc.). May assist with event planning
• Optimizes travel arrangements (transportation, accommodations, agenda) based on the executive's travel needs and preferences. Manages complex itineraries, to include any changes. Enables remote decision-making. Processes related expenses
• Greets and assists planned guests and manages unannounced visitors
• Prepares, updates and organizes information for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format and arrangement of material. May conduct research on behalf of the executive
• Sorts, screens and distributes incoming and outgoing mail for the executive(s). May highlight particular information of interest and/or curate reading material
• Assists in keeping the executive highly organized, to include online retrieval and archiving of documents as well as supporting the Company's records and retention schedule

Qualifications

• Solid knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
• Displays high degree of professionalism in order to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
• Strong ability to read complex settings and respond to challenging people and/or circumstances with diplomacy and tact.
• Competencies typically acquired through an associate`s degree (or equivalent) and 6 to 8 years of relevant and progressively more responsible administrative experience, to include prior experience providing support at the management level.