General Office Clerk

Our Helena, Montana office is currently seeking a full-time General Office Clerk.

POSITION SUMMARY:

The General Office Clerk performs a wide variety of general office tasks and internal and external errands to ensure high-quality and efficient services for day-to-day operations.

KEY RESPONSIBILITIES:

Performs inter-office and outer-office errands as directed.

Picks up, sorts, and distributes incoming mail.

Collects, sorts, and stamps outgoing mail.

Stocks designated work areas with various products such as paper, beverages, and general office supplies; assists in managing local office supply inventory and placing supply orders as needed.

Sets up and maintains coffee stations.

Maintains conference rooms, copy rooms, and break rooms in a neat and orderly fashion; handles conference room setup and cleanup between meetings; loads and empties dishwashers; cleans microwaves, fridges, and coffee pots; tidies copy rooms; and performs other general housekeeping/cleaning duties in common areas.

Coordinates and orders lunches as directed.

Assists administrative staff with various projects, including but not limited to scanning, copying, and compiling documents.

Learns and adapts to new software tools, processes, and operational procedures.

Provides support to the Receptionist's responsibilities as needed, including answering, screening, and routing incoming calls; greeting and directing clients, visitors, and guests; and scheduling conference rooms.

Performs other related duties as assigned.

KEY SKILLS:

Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.

Able to maintain strict confidentiality of client and firm information.

Able to work in collaboration within a team and independently.

Able to learn new skills as technology evolves.

Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.

Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.

Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.

Flexible and able to respond quickly and positively to shifting demands and opportunities.

Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.

Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.

Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.

Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.

Able to independently formulate sound decisions and select an effective course of action using available information.

MINIMUM QUALIFICATIONS:

Minimum one year experience working in a professional environment.

Working knowledge of Microsoft Office Suite, Adobe, and other similar software.

Must be able to read, comprehend, and follow written and verbal instructions.

Valid driver's license

Must have a fully insured, reliable source of transportation

PHYSICAL REQUIREMENTS:

Prolonged periods of standing and walking throughout facilities.

Must be able to lift up to 25 pounds at times.

Must be able to bend, lift, stretch, and climb.

PAY & BENEFITS:

The firm offers a competitive wage and a comprehensive benefits package including:

Medical, dental, and vision

Employer paid short and long-term disability

Voluntary life, accident, and critical illness

Flexible spending accounts

Vacation, sick, and personal leave

Paid parental leave (eligible after 1 year)

Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year)

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.