Executive Assistant

Position Summary Beacon Hill is seeking an experienced Executive Assistant to provide dedicated support to the President & CEO of a nationally recognized nonprofit organization. This high-visibility role serves as a strategic administrative partner responsible for managing executive priorities, coordinating complex schedules and travel, preparing executive-level materials, and acting as a trusted gatekeeper to the President's office. The ideal candidate is polished, resourceful, highly organized, and comfortable supporting a demanding executive in a fast-paced environment where priorities shift frequently and discretion is paramount. Position Details Pay Rate: $38.46 per hour Schedule: Monday-Friday | 9:00 AM-5:00 PM Work Arrangement: Onsite Start Date: August Key Responsibilities Executive Calendar & Scheduling Management Manage a highly complex executive calendar, balancing competing priorities and scheduling requests Coordinate meetings, executive engagements, and leadership commitments Evaluate and prioritize requests for executive time and access Ensure meeting logistics, materials, and follow-up actions are completed accurately and on time Travel & Logistics Coordination Coordinate extensive domestic travel arrangements and executive itineraries Prepare detailed travel briefings and supporting materials Manage travel changes, issue resolution, and last-minute adjustments Support expense reporting and travel documentation processes Executive Office Operations Serve as a key gatekeeper to the President's office Screen requests and manage stakeholder access appropriately Support executive communications and correspondence Maintain confidentiality regarding highly sensitive organizational matters Meeting Preparation & Follow-Through Prepare briefing books, agendas, reports, presentations, and meeting materials Track action items and ensure follow-through on executive initiatives Support board, donor, leadership, and stakeholder meetings Assist with operational projects and executive office priorities Stakeholder Management Interact professionally with senior leadership, board members, donors, community leaders, and external stakeholders Build strong working relationships across departments Serve as a trusted point of contact on behalf of the executive office Systems & Tools Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Blackbaud Concur ADP Executive scheduling and travel management systems Qualifications Minimum 10 years of Executive Assistant experience supporting C-suite executives Bachelor's degree preferred Exceptional calendar management and executive scheduling experience Strong domestic travel coordination experience Excellent writing, editing, and proofreading skills Proven ability to manage confidential information with discretion Strong judgment, prioritization, and organizational skills Ability to work independently with minimal direction Comfortable supporting a direct, high-expectation executive Flexible and responsive outside standard business hours when required What This Role Offers Dedicated support role for a prominent executive leader High-visibility position with significant exposure to senior leadership Opportunity to support strategic organizational initiatives Collaborative executive office environment Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Company Profile Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting Benefits Information medical dental vision federal and state leave programs We look forward to working with you. Beacon Hill. Employing the Future #J-18808-Ljbffr