Executive Administrator

Job Title

Executive Administrator

Company Overview

We are authentic, professional providers of fun, focused on building a Great Place To Work For All by staying true to our mission: "Life's a Party, We're Makin' It Fun!" and "So Much Fun It's Scary!"

At Spencer's and Spirit, we do the right thing always-integrity, fairness, respect, and transparency are our foundation. You will find our culture to be inclusive, passionate, resilient, and one that values differences and embraces all.

One Team / One Goal

We are leaders and owners of our business success. Whether it's developing new and exclusive costumes, quality testing products, or implementing technology solutions, our teams understand the value of working collaboratively to embrace change through innovation, curiosity, and thoughtfulness.

We offer a comprehensive benefits package that includes:

• Flexible work environment
• Career advancement
• Competitive base salary
• Bonus opportunity
• Vacation, Personal, Sick and Holiday pay
• Medical, Dental, Vision, Disability, Life and AD&D insurance
• 401k with a company match
• 30% merchandise discount

Responsibilities

We are seeking a highly organized, proactive, and polished Executive Administrator to serve as a strategic partner to the President and provide backup support to the CEO's Executive Assistant as needed.

This role requires a high-performing individual who thrives in a fast-paced, high-visibility environment and operates with urgency, professionalism, and sound judgment. The ideal candidate is a self-starter who anticipates needs, manages competing priorities effectively, and remains calm under pressure while supporting executive leadership at the highest level.

This is a central, highly visible role within the organization, requiring the ability to manage, influence, and contribute to a wide range of company initiatives and executive priorities. The ideal candidate is flexible, solutions-oriented, and comfortable providing thoughtful, constructive input when needed.

The individual in this role must also be comfortable representing the President and CEO when necessary, demonstrating strong executive presence, professionalism, and sound decision-making. Exceptional organizational skills, strong communication, and the ability to handle confidential information with discretion are essential.

This role requires flexibility, including occasional evenings, weekends, and extended hours as needed.

Key Responsibilities

Executive Support (President & CEO Backup)

• Manage complex, ever-changing calendars for the President; provide seamless backup support for the CEO as needed
• Prioritize competing demands, ensuring alignment with business priorities and executive focus areas
• Prepare agendas, briefing materials, and follow-ups for key meetings and leadership discussions

Meeting & Event Coordination

• Coordinate internal and external meetings, to include leadership, board-related, and cross-functional sessions
• Manage logistics end-to-end: scheduling, materials, catering, and on-site coordination
• Prepare executives with relevant documents and context in advance
• Collaborate cross-functionally with internal departments to support business objectives and ensure seamless operations

Travel & Expense Management

• Plan and manage detailed travel, including itineraries, accommodations, and transportation
• Handle expense reporting accurately and timely

Communication & Stakeholder Management

• Serve as a point of contact for internal leaders and external partners on behalf of the President and CEO
• Manage sensitive communications with professionalism and urgency
• Help streamline communication flow across leadership teams

Operational & Project Support

• Create and maintain executive-level PowerPoint presentations, reports, and business documents with strong attention to detail and professionalism
• Assist with special projects, cross-functional initiatives, and executive-level deliverables
• Manage and support the corporate goals process by coordinating meetings, discussion points, and key takeaways/action items
• Support invoice processing and administrative workflows as needed

Confidentiality & Executive Presence

• Handle highly sensitive and confidential information with discretion
• Operate with strong judgment when engaging across all levels of the organization

Team & Culture Support

• Coordinate team communications, events, and key engagement moments
• Help drive organization and structure within the executive team

Qualifications

• 5+ years of experience supporting senior executives, preferably at the C-level (CEO, President, EVP, etc.)
• Proven ability to thrive in a fast-paced, high-pressure corporate environment
• Exceptional multitasking, organizational, and time-management skills
• Strong sense of urgency with the ability to pivot quickly and re-prioritize competing demands
• Self-starter with the ability to work independently and proactively
• Excellent written and verbal communication skills
• Strong problem-solving abilities and attention to detail
• Ability to maintain professionalism and composure under pressure
• High level of discretion, confidentiality, and executive maturity
• Advanced proficiency in PowerPoint and other Microsoft Office Suite programs
• Comfortable leveraging AI tools and technology to improve efficiency, organization, communication, and workflow management
• Experience working with BI tools, reporting platforms, and executive-level business data preferred.
• Quick learner with the ability to adapt to new systems, tools, technologies, and evolving business needs

Pay Range

$95,000 - $110,000