Accounting and Payroll Specialist

Job Description

Job Description

Robert Half has a new direct-hire opportunity for an Accounting and Payroll Specialist. This is a hybrid position located in Towson, MD. If interested, please apply to this posting or contact Cody Marshall at Robert Half to learn more.

The Accounting and Payroll Specialist is responsible for supporting the organization's accounting operations with a primary focus on payroll processing, full-cycle accounts payable, and general accounting functions. This role ensures the accurate and timely processing of payroll and vendor payments while providing critical support for month-end close activities, account reconciliations, and journal entry preparation. The ideal candidate is detail-oriented, highly organized, and committed to maintaining accuracy and confidentiality in all financial matters.

Key Responsibilities

Payroll Administration

• Process payroll accurately and on schedule.
• Review payroll data for completeness and accuracy, including employee earnings, deductions, benefits, and tax withholdings.
• Maintain employee payroll records and ensure compliance with federal, state, and local payroll regulations.
• Respond to employee payroll inquiries and resolve discrepancies in a timely manner.
• Assist with year-end payroll activities, including W-2 preparation and payroll reconciliations.

Accounts Payable

• Manage the full-cycle accounts payable process, including invoice receipt, coding, approval routing, and payment processing.
• Verify invoice accuracy and ensure proper authorization and documentation.
• Process vendor payments through checks, ACH, wire transfers, and other payment methods.
• Maintain vendor records and respond to vendor inquiries.
• Reconcile vendor statements and resolve payment discrepancies.
• Monitor accounts payable aging and ensure timely payment of obligations.

General Accounting Support

• Prepare and post journal entries in accordance with company policies and accounting standards.
• Perform monthly balance sheet and general ledger account reconciliations.
• Assist with month-end and year-end closing processes.
• Support the preparation of financial reports and schedules.
• Maintain accurate accounting records and supporting documentation.
• Assist with internal and external audits by providing requested documentation and analysis.
• Identify opportunities to improve accounting processes and internal controls.

Additional Responsibilities

• Ensure compliance with company policies, accounting procedures, and regulatory requirements.
• Assist with special projects and other accounting-related duties as assigned.
• Collaborate with cross-functional teams to support organizational goals.

Qualifications

Education and Experience

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• Minimum of 2-4 years of accounting experience, including payroll and accounts payable responsibilities.
• Experience with accounting and payroll software systems required.
• Strong understanding of payroll processing and accounts payable procedures.
• Knowledge of general accounting principles and practices.
• Experience preparing journal entries and account reconciliations.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.