Executive Assistant

Job Title

Duration: 6 months (with possible extension)

Job Description

Experience supporting senior leaders or executives Strong organizational, project coordination, and stakeholder management skills Excellent communication and discretion when handling sensitive information The ability to manage multiple priorities in a fast-paced environment

Purpose

Performs administrative, clerical & process support. Assists the VP/Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the VP/Director & require a high level of confidentiality.

Essential Function

• Own & lead projects as assigned under direction of department leader, to include ensuring project is managed from origination through completion within the defined scope, cost & time constraints
• Own calendar, manage schedules, anticipate needs & effectively manage department leader's time, to ensure the needs of the customer are met
• Maintain and create reports &department metrics using various tools such as Microsoft Excel/PowerPoint/Teams, SharePoint, etc.
• Ability to plan, design & execute both moderate to large scale meetings/off-site events, as well as virtual meetings & events
• Create, design and/or edit presentations for meetings/events
• Plan all internal meetings & events for the department, to include managing the agenda, logistics, presentations, coordinating output & actions and catering/organizing off-site dinners
• Prepare & submit expense reports on behalf of management in compliance
• Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved
• Support the Public Affairs and Communication team with tasks & social activities as needed
• Order & maintain supplies needed to support the the Public Affairs and Communication Team
• Set-up & maintain 5S standards for documentation, admin & storage areas
• Support social media campaigns related to Viva Engage Page and other department related social media outlets
• Suggests & implements process improvement & standardization updates
• Exercise excellent communication skills to represent the department
• Perform a wide range of administrative duties highly confidential in nature
• Partner & collaborate closely with local colleagues
• Follow all safety & environmental requirements in the performance of duties
• Create and Manage batch records
• Follow all safety & environmental requirements in the performance of duties
• Other accountabilities, as assigned

Physical Requirement

Ability to work in an open office environment with the possibility of frequent distraction.

Qualification

• Bachelor's Degree from an accredited university in a related field of study required
• May consider an Associate's degree from an accredited university with a minimum of two (2) years of experience in an administrative field required, preferably in a pharmaceutical environment
• May consider a High School Diploma or equivalent with a minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment
• Minimum of four (4) years of experience in an administrative field preferred, preferably in a pharmaceutical environment
• Ability to problem solve & navigate complex assignments preferred
• Strong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint & Outlook required
• Pharmaceutical experience a plus
• Demonstrates excellent organizational & planning skills with a high level of attention to detail preferred

About US Tech Solutions

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To learn more about US Tech Solutions, please visit . US Tech Solutions is an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement

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