Project Accountant

Gilbert Mechanical, a Legence company

For more than 40 years, it has been Gilbert's mission to provide outstanding mechanical, electrical, plumbing, controls, and fire protection services in the Minneapolis/St. Paul area. Today, Gilbert employs more than 200 people in the Twin Cities market, and its clients represent a diverse range of technical market sectors, with specialization in the healthcare industry. Our fun, open and innovative culture is supported by forward thinking industry leaders who are united in collaboration and the pursuit of breakthrough ideas. Gilbert's philosophy includes mutual respect for all individuals, application of innovation and a rigorous serve-the-customer mentality. We create a culture of teaching and learning through cross mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.


Position Summary
The Project Accountant is responsible for financial oversight and support of assigned construction projects within the Sage 300 ERP/CRM environment. This role ensures accurate job cost tracking, timely billing, and strict compliance with contract terms, lien waiver requirements, and internal controls. The Project Accountant partners closely with Project Managers to maintain financial accuracy, mitigate risk, and support project performance.

Key Responsibilities

• Maintain accurate job cost records in Sage 300, including labor, materials, subcontractors, and equipment
• Prepare and process customer billings (progress, T&M, and contract-based) in alignment with contract terms
• Monitor project budgets vs. actuals and proactively identify and communicate variances
• Support monthly WIP schedules, including revenue recognition, cost accruals, and margin analysis
• Review and validate subcontractor invoices, ensuring proper documentation and compliance before payment
• Manage and track lien waivers (conditional/unconditional), ensuring completeness and compliance prior to release of payment
• Maintain organized, audit-ready documentation of all project financial activity across Sage 300 and supporting files
• Assist with collections by tracking receivables and partnering with PMs on aging balances
• Ensure adherence to internal controls, contract requirements, and company policies
• Partner with cross-functional teams (AP, Payroll, Operations) to resolve discrepancies and maintain data accuracy

Qualifications

• Bachelor's degree in Accounting or Finance
• 2+ years of construction or project-based accounting experience preferred
• Experience with Sage 300 (or similar ERP systems) strongly preferred
• Strong understanding of job cost accounting and revenue recognition
• High attention to detail with a strong compliance mindset
• Notary Public preferred (or willingness to obtain shortly after hire) to support lien waiver execution

Base salary: $70k-$90k per year. This role may be eligible for participation in discretionary bonus plan based on company and individual performance.
Notes: Actual compensation will be based on skills, experience, and work location, and may vary from the posted range. Hiring bonuses (and any guaranteed year-end bonuses) are administered under Company policy and are not earned until all stated conditions are met (e.g., active employment on the payment date). This posting reflects compensation at the time of posting and may be updated.

#LI-CL1 #LI-Onsite

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems-enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview
Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at View email address on click.appcast.io or your dedicated recruiter with the job title and requisition number.

Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.


Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law