Executive Assistant Project Manager

Job Description

Company Description Vintage Design and Development is a growing organization focused on delivering high-quality design and development projects for residential and commercial clients. The company emphasizes attention to detail, efficient project execution, and strong client relationships. Team members collaborate closely to manage timelines, budgets, and quality standards across multiple projects. Vintage Design and Development values professionalism, reliability, and clear communication in every phase of its work.\n
Role Description The Executive Assistant Project Manager is a full-time, on-site role based in Barrington, IL. This role supports senior leadership in managing project schedules, coordinating with vendors and contractors, and ensuring that materials and services are delivered on time. Daily responsibilities include tracking project milestones, preparing status updates, organizing inspections, and maintaining documentation such as contracts, purchase orders, and reports. The Executive Assistant Project Manager will help expedite project tasks, resolve logistical issues, and communicate with internal teams and external partners to keep projects moving efficiently. The role also involves calendar management, meeting coordination, and general administrative support for executives.\n
Qualifications
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• Candidates should possess expeditor and expediting skills to manage timelines, follow up on orders, and ensure on-time delivery of materials and services.
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• Candidates should possess project management skills to coordinate tasks, track progress, manage documentation, and support cross-functional project teams.
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• Candidates should possess inspection-related skills to organize site visits, support quality checks, and help verify that work meets project standards.
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• Candidates should possess logistics management skills to coordinate shipments, deliveries, and vendor schedules, and to resolve logistical conflicts.
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• Strong organizational and time-management abilities, with attention to detail and accuracy in documentation.
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• Effective written and verbal communication skills, with the ability to interact professionally with clients, vendors, and team members.
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• Proficiency with office productivity software (e.g., spreadsheets, word processing, project tracking tools) and willingness to learn new systems.
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• Previous experience in construction, design, real estate development, or a related project-driven environment is beneficial.
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• Associate or bachelor’s degree in business, project management, or a related field, or equivalent work experience.
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