Executive Assistant

Job Description

Job Description

Equivity is hiring a W-2 Executive Assistant for an immediate opening supporting a client’s C-suite. In this remote, assignment-based role, you’ll manage day-to-day executive priorities, keep projects moving, and help the COO improve how the business operates. The initial assignment is expected to require 80–90 hours per month, with room for the role to grow and opportunities to take on additional assignments.  This is a W-2 employee position with Equivity, not a temporary or independent contractor engagement.

What You’ll Do:

• Manage executive calendars, coordinate scheduling, and prepare agendas, meeting materials, and slide decks. 
• Support database management by updating records and keeping information accurate and organized. 
• Help executives clarify next steps, assign owners and deadlines, and carry out project tasks. Follow up with stakeholders by email to keep work on track and flag delays. 
• Provide day-to-day operational support to the COO.  
• Learn key workflows, review how documents are stored, and assess the client’s current systems and software to recommend improvements. 
• Assist with bookkeeping in QuickBooks. 

About You:

• 3+ years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives and coordinating projects. 
• Bachelor’s degree required. 
• Based in the Pacific Time Zone and available to accommodate an initial workload of 80–90 hours per month.
• Strong communication and presentation skills, with the ability to manage competing priorities independently and follow through on details. 
• Familiarity with QuickBooks is a plus, especially QuickBooks Desktop. 

Why You’ll Love Working Here

At Equivity, you’ll be part of a dedicated team with support from experienced colleagues. You’ll have ongoing opportunities to work with executives and business leaders while enjoying the flexibility of remote work. We value collaboration, high-quality work, and long-term client relationships. 

Benefits

• Medical, dental, and vision coverage 
• Paid sick time and employee discounts 
• Annual performance bonuses 
• 6-month pay review with potential hourly increase 
• Reimbursement of eligible expenses 
• Professional development and advancement opportunities 
• Supportive, fully remote work environment 

About Equivity

Equivity provides virtual administrative, reception, staffing, paralegal, and marketing services to businesses nationwide. Our team works remotely while maintaining a collaborative, professional environment built on long-term support, consistency, and client success.    

Equivity is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace.   

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