Executive Assistant

Mission: Seeking to put God's love into action, Pikes Peak Habitat for Humanity brings people together to build homes, communities, and hope. General Description The Executive Assistant provides administrative support to PPHFH's C‑Suite (CEO, COO, etc.), and serves as a liaison and point of contact for the Board of Directors and its committees. The candidate represents Pikes Peak Habitat for Humanity in‑person and through written and verbal communication. The role ensures that the C‑Suite can conduct their daily business in an organized, prepared, and proactive manner and supports the Leadership team through administrative work, specialized projects, office management, and other tasks as needed. Primary Responsibilities Manage assigned C‑Suite members' calendars, scheduling, logistics, and meeting planning. Process and distribute incoming communications (mail, email, phone, etc.) in a timely manner. Perform administrative duties such as expense reporting, drafting meeting notes, creating information packets, printing, filing, and arranging travel. Ensure the C‑Suite is prepared for daily tasks and proactively support any additional needs. Track progress of PPHFH's strategic plan and report to the C‑Suite. Maintain confidentiality, discretion, and integrity with sensitive information. Create, draft, and submit quarterly and annual reports to Habitat for Humanity International (Quality Assurance Reports, Safeguarding Compliance Report, etc.). Board of Directors and Committees Support Serve as point of contact for Board and committee members, preparing meetings, briefings, taking notes, and coordinating with the C‑Suite. Initiate and track training and compliance requirements for Board members. Ensure Board requirements are met and reported to the C‑Suite. Support Board functions with orientations, retreats, and supply ordering. Update the Board Policy Manual with new or amended policies. Assist the Marketing/Communication Manager with board website portal access and biographical information. Special Projects and Events Collaborate with the Marketing & Communications manager to draft opinion pieces, media releases, and other communications from the CEO’s desk. Support the C‑Suite with media, special events, and projects approved by the CEO. Assist internal teams (Development, Construction, HR, ReStore, etc.) with CEO requests and reporting needs. Participate in affiliate events such as Home Dedications, Donor Appreciation, and Volunteer Appreciation events. Other Responsibilities Support general office management, including front desk operations, supply ordering, printing, and other duties. Manage the Affiliate Master, Conference Room, and Board Room calendars. Update staff and board access to My.Habitat.org. Other duties as assigned. Knowledge, Skills, & Abilities Highly organized with integrity, discretion, and confidentiality. Strong project‑management skills and ability to multitask. Detail‑oriented and meets deadlines consistently. Self‑motivated, works independently with minimal supervision, and collaborates well in a team. Proficient in Microsoft Office (Word, Excel, Outlook). Excellent written and verbal communication, customer service, and interpersonal skills. Connection to the mission of PPHFH. Education & Experience BA/BS Degree preferred in Communications or Business Administration. 3+ years of experience in an administrative support capacity. Notary certification preferred, or ability to obtain within 90 days of employment. Job Status This position is non‑exempt, full‑time with a regular schedule of 40 hours per week. Compensation & Benefits Hourly range: $24 – $28 All full‑time employees are eligible for: Medical, Dental, Vision, and Life Insurance; 401(k) with employer match; Accrued Vacation and Sick Leave; Paid Holidays. PPHFH is an EEO employer. #J-18808-Ljbffr