Operations Administrative Assistant

Quest Group is actively recruiting for an Administrative Assistant or Operations Administrative Assistant who will provide critical administrative and operational support to the company's operations team. This role is responsible for managing data, maintaining records, supporting reporting processes, and ensuring accuracy across operational documentation. The ideal candidate is highly organized, detail-oriented, and proficient in Microsoft Excel, with the ability to work efficiently in a fast-paced construction, manufacturing or building materials environment.

Strong attantion to detail and ability to navigate within Excel Is a MUST

Key Responsibilities

• Maintain, update, and manage operational spreadsheets, reports, and databases using Microsoft Excel.
• Accurately enter, verify, and reconcile data related to inventory, production, deliveries, purchasing, and other operational activities.
• Generate recurring and ad hoc reports for management and operations personnel.
• Assist with tracking project schedules, material deliveries, and operational performance metrics.
• Organize and maintain digital and physical records, ensuring documentation is complete, accurate, and readily accessible.
• Coordinate administrative support activities for the operations department, including filing, document preparation, and correspondence.
• Review documents and reports for accuracy, completeness, and compliance with company standards.
• Communicate with internal departments, vendors, and customers as needed to obtain information and resolve discrepancies.
• Support process improvement initiatives by identifying opportunities to enhance administrative and reporting efficiency.
• Perform other administrative and operational support duties as assigned.
• Pull pricing data for the purposes of generating sales quotes & order management.

Required Qualifications

• High school diploma or equivalent; associate degree preferred.
• Minimum 2 years of administrative, operations support, or office experience.
• Advanced proficiency in Microsoft Excel, including:
• Sorting and filtering large datasets
• Formulas and functions (e.g., VLOOKUP/XLOOKUP, IF statements, SUMIFS)

Data validation and formatting

• Strong attention to detail with a proven ability to identify errors and maintain data accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite.

Preferred Qualifications

• Experience in the construction, manufacturing, logistics, or building materials industry.
• Familiarity with ERP, inventory management, or accounting software.
• Experience supporting operations, production, dispatch, or supply chain teams.

Key Competencies

• Exceptional attention to detail
• Analytical thinking and problem-solving
• Data accuracy and quality control
• Organization and prioritization
• Dependability and accountability
• Team collaboration
• Professional communication