Administrative Coordinator

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Be You.

The Duke University Department of Obstetrics and Gynecology is seeking an Administrative Coordinator managing the overall operations of the Maternal Fetal Medicine division in Durham, N.C.

Project management, exceptional organizational skills, technological skills and prior supervisory experience is preferred as supervision is a requirement of the role.

Minimum Requirements:

Education/Training

Work requires a general business background generally equivalent to a bachelor's degree in a business-related field.

Experience

Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities. A master's degree in a business-related field may be substituted for 2 years’ experience.

OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Be Bold.

Position Description:

Provide oversight of overall administrative duties in support of a large Division within the School of Medicine. Apply advanced knowledge and skills to routinely organize all Division programs and execute complex administrative problems independently and collaborate effectively with others. Work generally requires knowledge of basic mathematical, research, computer programs and communication principles normally acquired through two years of post-secondary education.

Work generally requires four years of progressive clerical or project management experience to acquire strong skills in administrative, project management and/or basic research responsibilities as well as accepted office management, communications, and research practices. The ideal candidate has preferred skills in outlook, excel, PowerPoint and adobe acrobat.

Work Performed

-Responsible for coordination of all research and education efforts for the Division of Maternal Fetal Medicine’s 17 faculty members, 6 post-graduate fellows, and 6 advanced practice providers, including Division chief.

- Assist Division Chief and division members with-special projects and requests such as planning and coordinating divisional events, coordinate and execute various division meetings, creation of action plans and follow-up of task completion for Divisional and external partners. Prepare reports and analyses to include financial reports, setting forth progress, adverse trends and appropriate recommendations or conclusions.

- Administer programs related to academic, education and research mission, and committees for multiple division leaders including Vice Chair for equity diversity and inclusion, and ambulatory.

-Serve as liaison with DUHS, SOM, and DHIP interactions with the Division to ensure compliance with service agreements, policy implementation, and research grants

- Responsible for orientation, training and supervision of division special assistant and staff assistants. Coordinating and overseeing duties and responsibilities to ensure divisional needs are met. Review and make recommendations for division expenses with the Division Chief and Dept Finance Manager for the annual School of Medicine budget process.

- Manage, review and reconcile expenditures related to division funds. Oversees all expenditures including practice service agreements, dues, license renewals, travel and reimbursements and ensures that expenses are complying with Duke policy.

- Assist in the preparation of grant proposals and applications for multiple Division members to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.

Choose Duke.

Join our award-winning team as identified by Forbes magazine as America’s Best Large Employer 2024 and be part of an inclusive culture that values excellence, innovation, and discovery. As an organization, we have exciting opportunities to be forward-thinking leaders in our field. We want talented individuals to join us, examine our current operations, and create innovative solutions that will revolutionize and enhance the way we approach our work.

Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines.

Beyond the engaging work, you'll also benefit from Duke's competitive benefits package including health insurance plans, generous paid time off, retirement programs with employer contributions, tuition assistance for employees and their children, and more.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $61,026.00 to USD $88,434.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at:

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: View email address on aiapply.co; phone: View phone number on aiapply.co).