Administrative Assistant

Job Description

Job Description

The Staff Pad has partnered with a reputed warehousing and logistics organization, and we are looking to hire a highly organized and detail-oriented Administrative Assistant for their South San Francisco office. This is a unique opportunity to build your career with a globally respected leader in fine art logistics, luxury transportation, and collections management. You'll play a key role in supporting daily operations while working alongside a collaborative team dedicated to delivering exceptional service to prestigious clients.

In this role, you'll provide vital administrative and client support to both the Client Services and Administration teams, helping ensure smooth operations in a dynamic, fast-paced environment where no two days are the same.

What You’ll Do

• Serve as the welcoming face of the office by greeting visitors, managing and routing incoming calls, sorting mail, ordering supplies, and supporting daily administrative operations
  
• Support the Client Services team to set up client files, process purchase orders, enter data into Move Ware, prepare bills of lading, and generate invoices
  
• Provide administrative support to Supervisors, the General Manager, Director, and other leadership team members as needed
  
• Deliver exceptional customer service through professional, responsive communication with clients and colleagues
  
• Maintain accurate and organized files and records in accordance with established company procedures and protocols
  
• Leverage available tools and resources to support an outstanding client experience
  
• Demonstrate strong attention to detail and accuracy across a variety of projects and responsibilities
  
• Contribute positively to a collaborative team environment while supporting business goals
  

What We Are Looking For

• High school diploma or GED required
  
• At least 1 year of experience in Inventory and Data Entry
  
• Strong problem-solving abilities and confidence in addressing client needs, issues and complaints professionally
  
• Detail-oriented with excellent organizational skills with the ability to manage multiple priorities effectively
  
• Thrives in a fast-paced, multifaceted work environment
  
• Professional communicator with strong verbal, written, email, and phone communication skills
  
• Exceptional multitasking, prioritization, and time management capabilities
  
• Proficiency with Microsoft Office and enthusiasm for learning internal systems such as MoveWare and iLive (training provided)
  
• Professional phone presence and polished business communication skills
  
• Team-oriented approach with the ability to collaborate across departments
  
• Comfortable working in a performance-driven environment focused on quality and client satisfaction
  

What You Can Expect

The company offers a comprehensive benefits package designed to support your overall well-being and work life balance. This includes:

• Health insurance
  
• Dental insurance
  
• Vision insurance
  
• Life insurance
  
• Competitive PTO package
  
• 401(k) with company matching
  
• Flexible spending account (FSA)
  
• Employee discount program
  
• Free gym membership
  

If you're a highly organized professional with a passion for delivering exceptional service, we encourage you to apply today and join a team where your contributions truly make an impact.