Bilingual Payroll Specialist

Job Description

Job Description

The Atlantic Group has partnered with a large facilities management firm based in Long Island City, NY. They have an immediate need for a Bilingual Payroll Specialist to join their team. This position is a full-time contract role.

Job Overview:

The Payroll Specialist provides support to the payroll department and ensures the timely and accurate processing of payroll records by compiling, organizing, and entering data into the payroll system. This position will work under close supervision of the Payroll and Union Benefits Manager.

Hours: Monday-Friday. 8am-5pm or 9am-6pm.

Responsibilities:

• Assists in the processing of weekly Payroll for 3000+ employees.

• Process and audit weekly paperwork for new employees into the payroll system such as new hires, terminations, leave increases, suspensions, status changes, rate changes, exemptions, etc.

• Maintains payroll information by collecting, auditing, calculating, and entering data in HRIS system, WorkforceOne.

• Prepares excel spreadsheets for weekly reports and audits.

• Arranges direct deposit for employees.

• Prepares and processes garnishment deductions to federal, state, and local jurisdictions for wage attachments and child support.

Responsible for specific payroll related wage garnishment applications and reporting

• Reviews, process and responds to garnishment orders.

• Ensures garnishments are applied and completed in accordance with State and Federal rules and regulations to ensure the deductions are applied appropriately and accounts can be closed for financial reporting.

• Investigates and resolves all garnishment related concerns.

• Responds to inquiries from employees and vendors regarding garnishments and levies and check information for accuracy.

• Serves as point of contact for the preparation of unemployment, mortgages, and employee verification responses.

• Serves as point of contact when assisting employees with resetting and unlocking their WorkforceOne online portal accounts that allow employees to access pay stubs and tax information.

• Responds to employee inquiries regarding payroll issues or concerns.

• Maintains compliance with all policies and procedures.

• Assists in audits and special projects as needed.

• Performs and completes special projects as assigned by department manager.

Qualifications and Competencies:

• Minimum High school diploma or GED required. College degree preferred or work-related experience.

• Bilingual in Spanish is required.

• 2-5 prior payroll/HR experience is required.

• Prior experience with Payroll or HRIS databases required (Workforce one/Kronos Software and CTR Timekeeper experience preferred).

• Experience with employment verification letters, unemployment verification forms and mortgage verifications, preferred.

• Knowledge of the various types of garnishments.

• Knowledge of local, state and federal laws, rules and regulations relating to garnishments.

• Ability to process and maintain confidential information.

• Excellent data entry skills and must have attention to detail and a high standard of accuracy.

• Knowledgeable in utilizing spreadsheet applications.

• Strong interpersonal (verbal and written) communication skills.

• Adherence to all prescribed ethical guidelines, including confidentiality.

• Understanding of Payroll/HR function and value strong customer service for our employees.

• Capacity to keep track of numerous ongoing tasks.

• Advanced MS Excel skills is required.

• Able to work with a sense of urgency and work effectively under pressure.

• Able to prioritize work and elevate appropriately any obstacles and concerns accordingly.

• Ability to work independently, self-starter, energetic.

• Excellent time management skills and ability to meet projects/deadlines.