Admin Assistant - Intermediate

UPMC Western Maryland is seeking a friendly, detail-oriented Part-time Admin Assistant to support our Outpatient Therapy Team!


This is a part-time 24 hr/wk position that will work 7:30 am - 4:00 pm. No weekends or holidays required.


*Applicants will be placed in the appropriate job title and salary from the Admin Assistant Career Ladder, based on their individual experience and education. Pay rates shown are for the Admin Assistant-Intermediate job title.


Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments. Will register and schedule patients and assist with managing clinic inventory.


Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information.
• Composes straightforward written descriptions of results.
• Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for the Supervisor regarding topics of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Greets, screens, and directs visitors to the appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

Qualifications:

• High school diploma or equivalent.
• Three years experience in an administrative support role is required for the Admin Assistant-Intermediate job title.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Working knowledge of business processes and procedures.
• Knowledge of basic accounting and financial principles and functions.
• Ability to analyze data and use basic reasoning skills.

Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran