Office Manager - Department of Mathematics and Statistics

Office Manager - Department of Mathematics and Statistics

The Department of Mathematics and Statistics at James Madison University is accepting applications for an Administrative Assistant to serve as the administrative support for the department head and faculty. The successful candidate will be part of an administrative team of two that contributes to the success of the Department of Mathematics and Statistics by working cooperatively in an active, energetic environment. This position is often the first point of contact that individuals have with the department, making this position a highly interactive role.

Duties and responsibilities include providing administrative support to the department head, preparing all Personnel Action Request forms and instructor/faculty contracts, making travel arrangements and processing travel reimbursements, preparing accounting vouchers, completing agency transaction vouchers and budget revisions as assigned, reconciling the monthly budget and maintaining Duke Card log in compliance with the JMU Financial Procedures Manual, providing administrative support for grants and conferences sponsored by the department, hiring and supervising student workers, serving as building coordinator and liaison to the various Facilities Management crews and other departments that occupy the building, processing JMU Foundation Payment Vouchers and student scholarship forms, making purchases as requested according to state and university guidelines including office and classroom supplies, equipment, furniture and other goods and services, and providing prompt, courteous services to students, guests, and visitors to the department while guiding individuals as needed to the proper resources.

Qualifications include excellent communication skills (oral and written) exhibiting high levels of professionalism and courtesy, superior interpersonal and leadership skills including the ability to interact professionally with groups and individuals from every facet of the university community including faculty, staff, students, administrators, affiliates, and visitors, ability to organize and prioritize multiple tasks, attention to detail and high level of accuracy, understanding of best practices in office operations, fluency in the Window computer operating environment and Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint, knowledge of state and university travel and procurement regulations and policies, knowledge of JMU administrative policies and procedures, experience with eVA (or comparable procurement systems), Chrome River (or comparable systems), PeopleSoft (or comparable finance, HR, or Student Administration systems), or AIM (or comparable facilities management work order systems), and demonstrated ability to learn new systems.