Executive Assistant

About Alvarez & Marsal Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action‑oriented professionals. We take a hands‑on approach to solving clients' problems and assist them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. Description The Executive Assistant (EA) will serve as the primary administrative “quarterback” for assigned Managing Directors (MDs). The role includes proactive, high‑quality execution of executive support, complex scheduling, account team coordination, Salesforce hygiene, and practice calendar management. The EA partners closely with the Senior Executive Assistant (SEA) and delegates to or oversees the Administrative Assistant (AA) to deliver against service levels and operational standards. This position is primarily in‑office with remote flexibility (one day per week). The Team The EA works closely with MDs and the executive office, ensuring seamless operation of executive schedules and support functions. How you will contribute Executive Support Calendar management (sequence internal/external commitments, resolve conflicts, protect focus time) Travel arrangements Timesheet and expense report review for policy compliance and accuracy Meeting Operations Pre‑read and presentation compilation and on‑schedule delivery for internal/external meetings On‑site meeting coordination Business Development & Proposal Support Internal/external business development meeting scheduling and coordination (invites, agendas, materials, and logistics) Salesforce entry updates and maintenance Proposal administrative form(s) coordination with AA and Contracts Office Signature approval and coordination with Contracts Office White glass review of executive‑ready pitches and proposals for printing Proposal debrief meeting scheduling and notes posting to Salesforce Sales reporting for MD‑led contract vehicles Event Management Conference and team‑building planning and execution Vendor management (contracts, SLAs, reconciliation, and closeout) Collaboration and Communication Alignment on standards, Administrative SOPs, and SLA adherence Contribution to continuous improvement initiatives Clear tasking, work product review, and feedback to AA Coverage planning with AA for absences/peaks Early risk, delay, or conflict escalation with mitigation options Travel Required Limited travel may be required to A&M office sites or events as approved by the Senior Executive Assistant. Skills Exceptional time management, prioritization, and organization skills Excellent verbal and written communication skills High integrity, professionalism, and ability to handle sensitive information with discretion Strong attention to detail and multitasking in a fast‑paced environment Strong writing and note‑taking for professional and concise minutes and summaries Results‑oriented mindset, focus on delivering high‑quality outcomes Advantage in event planning and coordination Familiarity with onboarding and offboarding processes Advanced Outlook calendar orchestration; complex schedule triage Microsoft Office: Excel, PowerPoint, Word, Teams Expense/finance systems (Concur, SAP); CRM literacy (Salesforce read‑only/report pulling) Event logistics expertise (budgeting, contracts, vendor SLAs, hybrid/virtual execution) Security and compliance awareness: PII handling, access controls, secure sharing Qualifications Bachelor’s degree in business administration, management, or related field 5–7+ years of relevant experience, 2–3+ years supporting multiple senior executives Experience coordinating cross‑functional account teams and maintaining CRM data (preferred) Consulting or public sector experience preferred Your journey at A&M We prioritize employee development, well‑being, and growth opportunities, offering top‑notch training, performance development, and a culture of meritocracy. Benefits available to qualifying employees include healthcare plans, flexible spending accounts, life, AD&D, disability coverages, a 401(k) retirement savings plan (with discretionary contribution), paid time off (vacation, personal days, sick time, federal holidays, a floating holiday, and parental leave). Employees working 30 or more hours per week are entitled to these fringe benefits. Equal Opportunity Employer Alvarez & Marsal provides and promotes equal opportunity in employment, compensation, and other terms and conditions without discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or expression, sexual orientation, marital status, military service, veteran status, physical or mental disability, family medical history, genetic information, or other protected class as required by law. Employees and applicants can find A&M policy statements and additional information by region here. #J-18808-Ljbffr