Administrative Coordinator
$75k - $95kMack & Associates
1 week ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Mack & Associates, Ltd. provided pay range This range is provided by Mack & Associates, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $75,000.00/yr - $95,000.00/yr An elite Chicago law firm is looking for a detail-oriented and driven Administrative Coordinator to play a key role in the day-to-day operations for one of its high-performing departments. This full-time position offers a salary range of $75,000 to $95,000 and a generous benefits package, including Medical, Dental, and Vision coverage, Life and Disability Insurance, a Retirement Plan, and Commuter Benefits. This is an exciting opportunity to be at the heart of a fast-paced legal team, supporting top-tier attorneys and helping drive operational excellence, strategic initiatives, and client service. Responsibilities of the Administrative Coordinator: Orchestrate meetings, trainings, and events for the group—handling everything from calendars and catering to materials and tech setup. Deliver high-level administrative support to department leaders, managing complex calendars, coordinating travel, processing expenses, and scheduling meetings. Organize and maintain critical internal documents and reports, including business plans, task lists, and department materials. Keep the department’s intranet and information systems current, ensuring easy access to key practice management resources. Support data-driven decision-making by compiling and analyzing metrics on budgets, timekeeper hours, utilization, and more. Collaborate with billing and client value teams to streamline matter intake, approvals, and financial reporting for cases. Assist with marketing initiatives, including award submissions, digital content tracking, and brand consistency. Jump into a variety of department-wide projects, ensuring accurate data, timely updates, and seamless execution of internal initiatives. Qualifications of the Administrative Coordinator: 2–4 years of experience in a legal administrative or paralegal role within a law firm. Solid command of Microsoft Office (Outlook, Word, Excel, PowerPoint). Impeccable organization, a keen eye for detail, and the ability to balance multiple priorities with grace. Excellent communication skills—written, verbal, and interpersonal. A polished, professional demeanor and the poise to thrive under tight deadlines. P-15 Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Administrative Industries Legal Services Referrals increase your chances of interviewing at Mack & Associates, Ltd. by 2x Inferred from the description for this job Medical insurance Vision insurance Disability insurance Get notified about new Administrative Coordinator jobs in Chicago, IL . Chicago, IL $80,000.00-$100,000.00 5 hours ago Chicago, IL $100,000.00-$130,000.00 10 hours ago Chicago, IL $59,630.00-$71,550.00 10 hours ago Executive Assistant (Disney Advertising Sales) Chicago, IL $87,200.00-$153,400.00 2 weeks ago Assistant Property Manager (Commercial Office) Chicago, IL $81,010.00-$105,690.00 2 weeks ago Chicago, IL $65,000.00-$80,000.00 2 days ago Evanston, IL $75,000.00-$95,000.00 2 weeks ago Chicago, IL $90,000.00-$100,000.00 2 days ago Chicago, IL $70,000.00-$100,000.00 5 hours ago Chicago, IL $70,000.00-$95,000.00 1 day ago Chicago, IL $100,000.00-$120,000.00 10 hours ago Chicago, IL $50,000.00-$50,000.00 4 days ago Chicago, IL $60,000.00-$70,000.00 5 hours ago Chicago, IL $120,000.00-$160,000.00 3 days ago Chicago, IL $110,000.00-$120,000.00 2 hours ago Chicago, IL $140,000.00-$160,000.00 3 hours ago Greater Chicago Area $80,000.00-$105,000.00 1 day ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
$22.31 per hour
...lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better? Job Description The Administrative Coordinator position reflects the mission, vision, and values of Northwestern Memorial, adheres to the organization’s Code of Ethics...SuggestedHourly payFull timeWork at officeLocal areaRelocation packageFlexible hoursShift work$22.31 per hour
...care of our employees. Ready to join our quest for better? Job Description Work Hours: Monday - Friday, 8am to 5pm The Administrative Coordinator position reflects the mission, vision, and values of Northwestern Memorial, adheres to the organization’s Code of Ethics...SuggestedHourly payFull timeWork at officeLocal areaRelocation packageMonday to FridayFlexible hoursShift work$64.13k
Administrative Coordinator Direct Report: Chief of Staff Benefits : Full-time; Exempt with benefits: Blue Cross Medical/Dental/Vision, 403(b) Retirement Plan, Holidays, 4 weeks Paid Time Off, 10 weeks paid Parental leave, EAP, Leadership Pipeline Salary: $64,130...SuggestedFull timeInternshipLocal areaFlexible hoursAlternatives
Chicago, IL2 days ago$40k - $55k
...Administrative Coordinator The Administrative Coordinator is a critical member of the HACE team, providing high-level administrative, coordination, and operational support to the Executive Operations & Special Events Manager, President & CEO, and Chief of Staff. This...SuggestedWork at officeRemote workWork from homeFlexible hoursHACE- Hispanic Alliance for Career Enhancement
Chicago, IL2 days ago$22 - $24 per hour
...championing the health, safety, and success of Illinois’s children, youth, and families? We are currently in search of an Administrative Coordinator for a Social Services Organization located in Chicago, IL . This is a Part-Time (20-24 hrs./wk.), In...SuggestedPermanent employmentTemporary workPart timeWork at officeCareers
Chicago, IL4 days ago- ...one of Chicago’s leading multifamily owners and operators. Position Summary Reporting to the Co‑Managing Directors, the Administrative Coordinator will provide support to the teams across the firm. The successful individual will be a highly effective professional with...Work at officeLocal areaHome officeShift work
Newcastle Limited
Chicago, IL5 days ago - ...Beacon Hill has partnered with an association in Chicago in hiring an Administrative Coordinator to start immediately. This role will support the Leadership support team ensuring smooth communication, meeting coordination, volunteer engagement, and administrative operations...Work at officeImmediate startFlexible hours
Beacon Hill
Chicago, IL3 days ago $65k - $80k
...Addison Group is partnering with our client, a well‑established real estate investment and operating firm, to identify an Administrative Coordinator. This organization offers a collaborative culture, strong employee benefits, growth opportunities, and the chance to work...Work at officeLocal areaMonday to FridayAddison Group
Chicago, IL4 days ago$28 - $30 per hour
...Job Title Senior Administrative Coordinator Location Chicago, IL - Southside Assignment Type Contract-to-Hire Pay $28.00 - $30.00 per hour Work Schedule Monday-Friday | 8:00 AM - 5:00 PM | 100% Onsite Benefits This position is eligible for medical, dental, vision, and...Hourly payContract workWork at officeLocal areaMonday to FridayAddison Group
Chicago, IL4 days ago- ...Jobtailor in Chicago is seeking an organized Administrative Coordinator to support four Associate Deans. You will manage calendars, schedule meetings and events, coordinate logistics, and prepare materials, agendas, and communications. The role requires 2–4 years of administrative...Work at office
Jobtailor
Chicago, IL4 days ago - ...ICNC in Chicago seeks an Administrative Coordinator (Bilingual) to be the friendly face of The Hatchery and Make City. You will manage the front desk, greet guests, support staff, handle mail, and help keep a vibrant workspace running smoothly, both in person and remotely...Work at officeRemote work
ICNC
Chicago, IL3 days ago $46k - $70k
...in the office and two days working remotely. Responsibilities Coordinate and execute operational and education activities and projects... ...) operations and executive management team. Provide primary administrative and customer service support for various education platforms,...Temporary workWork at officeRemote workFlexible hoursAmerican Hospital Association
Chicago, IL1 day ago- ...move closer to a world where every young person feels seen, supported, and capable of success. About the Role An administrative coordinator ensures an office runs smoothly by managing a wide range of administrative tasks, including scheduling, communication, reporting...Work at officeRemote workFlexible hours
Restoring Our Youth Organization Inc.
Chicago, IL15 hours ago $20 - $22 per hour
...Description Job Overview: As an Administrative Coordinator , you’ll be responsible for providing administrative support to property management teams on behalf of clients. Our Community Support Services (CSS) team allows FirstService Residential Illinois...Full timeTemporary workFor contractorsWork at officeLocal area$23.51 - $29.38 per hour
...Specific Responsibilities/Accountabilities Provide a variety of administrative duties including preparing confidential memos and emails;... ...filing systems; duplicating and distributing documents; coordinating and submitting supply and equipment orders; submitting facilities...Work at officeLocal areaLoyola Marymount University
Westchester, IL4 days ago$42.6k - $68.05k
...Administrative Coordinator – Plastics Clinic (Full Time Days) At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral...Full timeWork at officeLocal areaRelocation packageMonday to FridayNorthwestern Medicine
Chicago, IL3 days ago$22 - $25 per hour
...Overview Bartlett Tree Experts is looking for an Administrative Assistant to join our team. We are looking for an individual who understands the importance and value of our clients and recognizes the significance of team support! Bartlett Tree Experts is a 100+-year-old...Hourly payPart timeWork at officeLocal areaBaton Rouge Telco Federal Credit Union
Chicago, IL3 days ago- ...Are you an organized professional who enjoys communication, coordination, and working independently in a remote environment? We are a... ...records using CRM and digital communication systems. Provide administrative and client communication support. Participate in ongoing...For contractorsRemote workFlexible hours
Best-of-Life
Chicago, IL3 days ago - ...attention to product excellence, dedicated relationships, and long-term growth opportunities. Our client seeks an Executive Administrative Coordinator (“Coordinator”) in its Chicago headquarters to join the executive team and staff in facilitating efficient office...Contract workFor contractorsWork at office
20/20 Foresight Executive Talent Solutions
Chicago, IL1 day ago - ...Floating Administrative Assistant And Catering Coordinator Provide coverage for administrative tasks across departments as needed. Manage calendars, schedule meetings, and prepare meeting materials. Assist with travel arrangements, expense reporting, and document...Work at office
$64.2k - $116.4k
...Executive Administrative Coordinator Location: Chicago Other locations: Anywhere in Country Salary: Competitive Date: Jun 18, 2026 At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and...Summer holidayWork at officeFlexible hoursEY
Chicago, IL2 days ago$130k - $165k
...TypeFull Time Your roleDo you know how to manage people? Do you have a knack for implementing service standards?We are looking for an Administrative Officer to:• Lead Ultra High Net Worth (UHNW) Client Associates • team leadership and development: supervise, train, and mentor...Full timeWork at officeFlexible hours$60k - $75k
...Executive Assistant & Administrative Coordinator Reports to: Vice President of Balani Custom Clothiers Location: Chicago, IL Job Type: Full-Time, Exempt, In-Person We are seeking a polished, proactive, and highly organized Executive Assistant & Administrative...Full timeWork at officeImmediate startBalani Custom Clothiers
Chicago, IL2 days ago$25 per hour
...of uncommon character and enduring excellence, where faith, learning, and service meet. Position Summary The SMAT Administrative Coordinator reports to the Operations Manager and provides administrative, operational, and logistical support to the School of Music...Hourly payPart timeSummer workWork at officeAfternoon shiftNorth Park University
Chicago, IL4 days ago- ...associate and the organization at all times. Provide general administrative support to the P&O team to maximize department efficiency... ...small number of senior leaders with administrative support: Coordinating meetings Qualifications Computer proficiency with MS Office...Contract workTemporary workMonday to Friday
- ...Administrative Coordinator Location: Itasca, IL, US Chicago, IL, US Job Level: Entry Level Home District/Group: Kiewit Industrial & Water Engineering Department: Administration Market: Industrial Employment Type: Full Time Position Overview: Are you an organized, detail...Full timeWork at officeWeekend work
Kiewit Corporation
Chicago, IL2 days ago $20 - $30 per hour
...Group: Kiewit Industrial & Water Engineering Department: Administration Market: Industrial Employment Type: Full Time... ...reporting, documentation, financial tracking, and day-to-day coordination in a fast-paced, collaborative environment. District Overview...Full timeWork at officeWeekend workKiewit Corporation
Chicago, IL4 days ago$18.87 - $29.73 per hour
...vary depending on the circumstances of each case. Summary The Administrative Specialist provides advanced support in managing the... ...members in an administrative capacity including scheduling, coordinating department-specific program or meeting as assigned, and planning...Hourly payFull timeWork at officeShift workRush University
Chicago, IL3 days ago$32k - $40k
...growing Chicago-based pet care company seeking a detail-oriented Administrative Specialist to join our Roscoe Village office team. This is a... ...-through. You will work closely with the office team to coordinate schedules, assist clients, manage administrative tasks, and help...Work at officeMonday to FridayAfternoon shiftGreen Paws Chicago
Chicago, IL5 days ago$24.04 - $31.25 per hour
...Department BSD MED - Pulmonary - Administrative Support About the Department The Section of Pulmonary and Critical Care Medicine... ...and clinical associates/conference room schedules. Coordinate meetings within the Section - food orders, room set up. Assist...Hourly payWork experience placementWork at officeThe University of Chicago
Chicago, IL5 days ago
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