Full Time Office Assistant

Job Description

Job Description

Benefits:

• 401(k)
• Paid time off

About Us:
Rich Brzeski Electric Inc is a trusted electrical contracting company proudly serving the Farmingdale, NY area and surrounding communities. We've built a strong reputation for quality workmanship, reliability, and exceptional customer service that keeps our clients coming back. Our team is close-knit and hardworking — a place where employees are valued and treated like family.

We are hiring a dependable, organized full-time Office Assistant for our electrical contracting company located in Farmingdale, NY, to keep our daily business operations running smoothly. Working under the direction of the Office Manager, you will handle daily clerical duties between the hours of 8:00 AM and 4:30 PM, Monday through Friday. In this role, you will also collaborate closely with our accounts payable department and our estimator to support our active contracting projects..

Schedule & Hours
• Work Days: Monday through Friday.
• Daily Shift: 8:00 AM to 4:30 PM.
• Commitment: Full-time, standard daytime schedule.

Key Responsibilities
• Team Collaboration: Work with the accounts payable department and our estimator to process paperwork, work orders, and project data.
• Managerial Support: Complete daily administrative tasks under the direct guidance of the Office Manager.
• Answering Phones: Manage incoming multi-line phone calls from clients and technicians, route inquiries, and take accurate messages.
• Document Creation: Use Microsoft Word to draft professional letters, memos, and internal announcements.
• Data Entry: Use Microsoft Excel to update spreadsheets, track basic inventory, and organize job logs.
• General Clerical Tasks: Sort daily mail, monitor office supplies, and maintain digital and physical filing systems.

Required Skills & Qualifications
• Software Proficiency: Solid, hands-on experience using Microsoft Word and Microsoft Excel.
• Communication Skills: Professional phone etiquette with a friendly and clear speaking voice.
• Teamwork: Strong interpersonal skills to collaborate across departments like accounting and estimating.
• Organization: Strong attention to detail with the ability to take direction and multitask.
• Education: High school diploma or equivalent qualification required.

How to Apply
Please submit your resume and a brief cover letter outlining your experience

Get Outlook for Android