Executive Assistant

Executive Assistant

What starts with YOU, moves the world!

Hyster-Yale Materials Handling, Inc, a world-class manufacturer of industrial lift trucks, has an outstanding opportunity for a highly organized, curious, and collaborative Executive Assistant based at our Portland, Oregon location.

This on-site role blends executive support and analytical work to drive timely, informed decision-making. As a high-impact, trusted partner, it goes beyond traditional administrative responsibilities and requires sound judgment, discretion, and the ability to anticipate needs. Ideal for someone who enjoys variety and problem-solving, the role supports both day-to-day operations and broader strategic priorities while partnering closely with the Senior Vice President of Global Product Development to deliver both business analysis and administrative support.

What you will do:

• Create reports, presentations, spreadsheets, and meeting materials using Microsoft Office tools such as Excel, PowerPoint, Teams, Outlook, and AI tools.
• Pull information from multiple databases to prepare specialized reports and summarize findings through charts, graphs, and other visuals.
• Collect, organize, and analyze data, and create dashboards to identify trends, support planning, and help leaders make informed decisions.
• Coordinate engineering meetings and special events, including scheduling, logistics, materials, and follow-up actions, ensuring action items are tracked to completion.
• Provide audio/visual support for meetings and adjust priorities as business needs change to keep projects and requests moving forward.

Administrative Support:

• Manage the executive's calendar, schedule meetings, and help prioritize commitments to keep daily activities on track.
• Coordinate travel arrangements and process expense reports to support business travel and related administrative needs.
• Coordinate meeting arrangements and event logistics for onsite and global activities, including materials, scheduling, and follow-up.
• Handle day-to-day office administration, including correspondence, mail, filing, supplies, copying, scheduling, and other routine support tasks.
• Serve as a point of contact for calls, visitors, and visiting executives, providing professional support and directing requests as needed, acting as trusted proxy for the SVP when appropriate.

Who you are:

• Highly organized, detail-oriented, and dependable, with a strong sense of ownership and follow-through.
• Calm under pressure and able to handle shifting priorities with professionalism and good judgment.
• Strong communicator and relationship builder, with an approachable, professional style and the ability to build trust with internal and external partners at all levels, including global teams.
• Discreet and emotionally intelligent, demonstrating tact, diplomacy, and sound judgment when handling sensitive and confidential information.
• Curious, adaptable, and grounded, with a positive presence, quick learning ability, and comfort navigating a complex, fast-paced global environment.

What you will need:

• Education: Bachelor's degree in Business, Analytics, or a related field
• Experience: 5–7 years of administrative/operations experience supporting senior-level leaders (Director, VP, or SVP), ideally in a product, engineering, or operations environment.

Skills, Experience & Abilities:

• Proficiency with AI and Microsoft Office tools (Excel, PowerPoint, Word, Teams)
• Experience working with data (e.g., organizing, analyzing, and presenting insights)
• Ability to build reports and presentations using tools such as Excel or data visualization platforms (e.g., Power BI or similar)
• Strong attention to detail and ability to produce accurate, high-quality work
• Experience coordinating meetings, projects, or events in a professional setting
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Clear written and verbal communication skills
• Comfort learning new tools, systems, and processes

Who we are:

Hyster-Yale Materials Handling, Inc., designs, engineers, manufactures, sells and services a comprehensive line of lift trucks, aftermarket parts and technology and energy solutions that are transforming the way the world moves materials from Port to Home. As a global leader in the materials handling industry, Hyster-Yale Materials Handling, Inc, has been building relationships with our customers, suppliers, dealers and employees for over 100 years. For more information about a career with Hyster-Yale, please visit hyster-yalecareers.com.

What we offer:

Hyster-Yale Materials Handling, Inc, offers competitive pay, tuition reimbursement, supportive work environment, hybrid work option, and opportunities for growth and development. A full benefits package: paid time off; medical, dental, vision, and life insurance, employer-sponsored profit sharing and 401(k).

Job Type: Permanent

Time Type: Full time

Work Hours: 40

Travel Required: None

Primary Location: HY US Portland, OR

Address: 4000 NE Blue Lake Road

Zip Code: 97024-8710

Field-Based: No

Relocation Assistance Available: No

We are an equal opportunity employer with an excellent benefit package including medical, dental and life insurance, 401(k) and profit sharing.

EOE/Minorities/Females/Veterans/Disabled