Executive Assistant

Overview Executive Assistant, based at our Portland, Oregon location. This on-site role blends executive support and analytical work to drive timely, informed decision-making. As a high-impact, trusted partner, it goes beyond traditional administrative responsibilities and requires sound judgment, discretion, and the ability to anticipate needs. Ideal for someone who enjoys variety and problem-solving, the role supports both day-to-day operations and broader strategic priorities while partnering closely with the Senior Vice President of Global Product Development to deliver both business analysis and administrative support. What you will do Specialized Support: Create reports, presentations, spreadsheets, and meeting materials using Microsoft Office tools such as Excel, PowerPoint, Teams, Outlook, and AI tools. Pull information from multiple databases to prepare specialized reports and summarize findings through charts, graphs, and other visuals. Collect, organize, and analyze data, and create dashboards to identify trends, support planning, and help leaders make informed decisions. Coordinate engineering meetings and special events, including scheduling, logistics, materials, and follow-up actions, ensuring action items are tracked to completion. Provide audio/visual support for meetings and adjust priorities as business needs change to keep projects and requests moving forward. Administrative Support Manage the executive’s calendar, schedule meetings, and help prioritize commitments to keep daily activities on track. Coordinate travel arrangements and process expense reports to support business travel and related administrative needs. Coordinate meeting arrangements and event logistics for onsite and global activities, including materials, scheduling, and follow-up. Handle day-to-day office administration, including correspondence, mail, filing, supplies, copying, scheduling, and other routine support tasks. Serve as a point of contact for calls, visitors, and visiting executives, providing professional support and directing requests as needed, acting as trusted proxy for the SVP when appropriate. Who you are Highly organized, detail-oriented, and dependable, with a strong sense of ownership and follow-through. Calm under pressure and able to handle shifting priorities with professionalism and good judgment. Strong communicator and relationship builder, with an approachable, professional style and the ability to build trust with internal and external partners at all levels, including global teams. Discreet and emotionally intelligent, demonstrating tact, diplomacy, and sound judgment when handling sensitive and confidential information. Curious, adaptable, and grounded, with a positive presence, quick learning ability, and comfort navigating a complex, fast-paced global environment. What you will need Education: Bachelor’s degree in Business, Analytics, or a related field Experience: 5–7 years of administrative/operations experience supporting senior-level leaders (Director, VP, or SVP), ideally in a product, engineering, or operations environment. Skills, Experience & Abilities: Proficiency with AI and Microsoft Office tools (Excel, PowerPoint, Word, Teams); experience working with data (organizing, analyzing, and presenting insights); ability to build reports and presentations using tools such as Excel or data visualization platforms (e.g., Power BI); strong attention to detail and ability to produce accurate, high-quality work; experience coordinating meetings, projects, or events; ability to manage multiple tasks, prioritize effectively, and meet deadlines; clear written and verbal communication skills; comfort learning new tools, systems, and processes. Who we are Hyster-Yale Materials Handling, Inc., designs, engineers, manufactures, sells and services a comprehensive line of lift trucks, aftermarket parts, and technology and energy solutions that transform how the world moves materials from port to home. We are a global leader in the materials handling industry with over 100 years of experience. For more information about a career with Hyster-Yale, please visit hyster-yalecareers.com. What we offer Competitive pay, tuition reimbursement, supportive work environment, hybrid work option, and opportunities for growth and development. A full benefits package including paid time off; medical, dental, vision, and life insurance, employer-sponsored profit sharing and 401(k). Relocation assistance available: No We are an equal opportunity employer with an excellent benefit package including medical, dental and life insurance, 401(k) and profit sharing. EOE/Minorities/Females/Veterans/Disabled #J-18808-Ljbffr