Assistant Office Manager

Job Description

Job Description

We are looking for a Sales Assistant with relevant experience to support daily front office operations and create a welcoming experience for visitors and internal teams in Miami, Florida. This position combines administrative coordination with customer-facing support, making it ideal for someone who is organized, proactive, and comfortable balancing multiple priorities. The role will also assist with meeting logistics, office readiness, and sales-related communication in a fast-paced environment.

Responsibilities:
• Welcome guests, answer incoming calls, and serve as the first point of contact for the office.
• Oversee the reception and common areas to ensure the front office remains organized, attentive to detail, and fully functional.
• Maintain kitchen and office supplies by monitoring inventory levels and replenishing items as needed.
• Arrange meeting schedules and coordinate catering, room setup, and related logistics for internal and client-facing events.
• Provide day-to-day administrative assistance to support office management and sales team activities.
• Assist with inbound and outbound sales communication, including routing inquiries and supporting follow-up efforts.
• Help organize documentation, correspondence, and office records to keep information accurate and accessible.• Experience in front desk, administrative, office support, or sales support roles.
• Working knowledge of inside sales, direct sales, or general sales processes.
• Ability to manage inbound and outbound communication with strong attention to detail.
• Strong organizational skills with the ability to handle multiple tasks and shifting priorities.
• Clear written and verbal communication skills with a customer-focused approach.
• Proficiency with standard office software and general administrative tools.
• Reliable judgment, attention to detail, and a proactive work style in a busy office setting.