Legal Admin

Job Description and Duties

Under general supervision of an Assistant Chief Counsel, the incumbent works directly with multiple attorneys, the Chief Counsel, Deputy Counsel, and other Assistant Chief Counsels as well as various staff. The Legal Office maintains primary responsibility to ensure compliance with statutory requirements necessary for adoption of regulations and litigation, and assists the Attorney General's Office with the defense and enforcement of regulations and other litigation matters.

A major portion of the position requires the incumbent to perform a wide variety of administrative assignments and related office work as well as prepare and process a variety of legal documents. This includes preparing inter-office and inter-agency memoranda and letters; maintaining follow-up records relating to legal matters in process and other legal forms that are prepared and processed; and tracking Board item materials and legal correspondence using SharePoint and/or other tracking systems. The incumbent also gathers and assembles documents for attorney cases and assists attorneys by preparing and processing a wide variety of legal documents, including but not limited to legal correspondence, pleadings, briefs, motions, and legal opinions. Additional duties include scheduling and arranging meetings for attorneys, making travel arrangements and processing travel claims using Concur and CalATERS; preparing supply orders for the Legal Office; serving as point of contact for IT services for legal staff; assisting in troubleshooting computers, programs, and office equipment; processing and logging all incoming settlement and miscellaneous checks, preparing corresponding documents for accounting, and delivering checks to accounting. The incumbent receives and screens a variety of telephone calls and visitors and answers a wide variety of inquiries and refers inquiries to appropriate attorneys or staff.

The incumbent may attend CARB's monthly Board meetings in Sacramento and throughout the state; assist the Board Clerks in overseeing the operations of the hearings; and provide back-up assistance to the Board Administration and Regulatory Coordination Unit staff as needed.

You will find additional information about the job in the .

Working Conditions

This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the California Air Resources Boards' (CARB) current telework policy. While the CARB may support telework, some in-person attendance is also required. 

The p ositions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the position’s designated headquarters location at their own expense, as indicated on their duty statement.

Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3 percent reduction in pay in exchange for 5 hours PLP 2025 leave credits, monthly. The salary range(s) included in the job advertisement do not reflect the 3 percent reduction in pay.

• Position located in a high-rise building.
• Requires being stationary, consistent with office work, for extended periods.
• Standard office environment (artificial lighting, controlled temperature, etc.)
• Daily use of a personal computer, office equipment, and/or telephone.

• Must be able to move/transport objects weighing up to 25 pounds, with or without reasonable accommodation.

Special Requirements

Applicants must include a Supplemental Questionnaire (SQ) for this recruitment. Applications without an SQ or including an SQ that does not directly answer all the items below will not be considered. Cover letters and resumes do not take the place of the SQ.

Require Name on SQ
Require Job Control Number on SQ
Maximum number of pages: 2 (Arial font, 12 point, double spaced, 1-inch margins)

1. Please describe the most fullfilling job that you have had to date and why.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The successful candidate should be professional and have strong organizational and communication skills, excellent computer skills, and a strong attention to detail. The candidate should have the ability to work independently with good judgment; work effectively and cooperatively within a diverse working environment, including the public and other government agencies; be able to communicate clearly and be able to give clear direction; exhibit tact and poise; take initiative; be proactive and be able to define logistical problems and act decisively; work effectively under pressure to meet short deadlines and last-minute changes in direction; and manage multiple tasks simultaniously. Excellent customer service skills, punctuality, and good attendance are highly desirable.

The most highly desirable candidates will also possess:

Experience working in a legal office environment or a regulatory agency.

Knowledge of Microsoft Word, Outlook, and Teams applications, including Excel and SharePoint. Ability to use proper grammar and punctuation when drafting, formatting, or proofreading documents.
Creativity and demonstrated ability to be self-starter and tackle challenges effectively.

Flexibility and willingness to learn and thrive in an environment of change.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Headquarters

• Nearby (third-party) Parking
• Convenient to public transportation
• Gym
• Daycare facility

Experience and Education

For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency.

Foreign education credential evaluation services can be found at

Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter
• Other -

  Supplemental Questionnaire (SQ) - Please see the Special Requirements section of this job advertisement for detailed instructions for the SQ submission.