Executive Secretary to President

DEPARTMENT: MANAGEMENT SALARY GRADE: 6 SALARY RANGE: $82,400 – $97,850 FLSA STATUS: NON-EXEMPT NUMBER OF POSITIONS: 1 LICENSE STATUS: NON-KEY & RACING GENERAL STATEMENT OF DUTIES Under the direction of the President & Chief Executive Officer, the Executive Secretary to President performs all secretarial duties relative to the office of the President & Chief Executive Officer and Secretary to the Board of Directors. Key responsibilities also include providing secretarial and administrative support to the Chief Operating Officer, Chief Financial Officer, Vice President- Administration, Vice President- Operations, General Counsel, and Associate Counsel. ESSENTIAL DUTIES AND RESPONSIBILITIES Take dictation and transcribe all correspondence and reports directed by the President & Chief Executive Officer. Review all incoming calls and refer them to the President & Chief Executive Officer’s attention, or to other departments’ attention if applicable. Initiate routine correspondence for the President & Chief Executive Officer’s signature. Proofread all reports and materials prepared for the President & Chief Executive Officer’s signature prior to distribution. Perform all secretarial duties relative to the President & Chief Executive Officer and Secretary to the Board, including Board of Directors’ minutes and typing of communications. Perform clerical and administrative tasks including drafting letters, memos, reports, and other documents for all Senior Administration. Responsible for all annual licenses and completing required racing reports, including New York State Gaming Commission Simulcast Facility, Account Wagering License applications, and the facility’s required liquor license. Perform other related duties as assigned by the President & Chief Executive Officer. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Strong knowledge of office administration and clerical procedures, as well as an understanding of the organization. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient in Microsoft Office Suite or similar software with the ability to learn new or updated software. ACCEPTABLE TRAINING AND EXPERIENCE A two (2) year degree from an accredited college or university and four (4) years of related experience, or an equivalent combination of the foregoing experience and training sufficient to indicate the ability to effectively perform the required duties of the position. Must be approved for and maintain a valid Video Lottery Gaming Non-Key Employee license and racing license issued by the New York State Gaming Commission. PHYSICAL REQUIREMENTS This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is a largely sedentary role; however, some filing is required. This includes tasks that may require the ability to lift or move up to 15 pounds at a time, move files, open filing cabinets, and bend or stand as necessary. Effective communication is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Get Social with Batavia Downs Gaming & Hotel Monday thru Thursday 8am–1am Friday thru Sunday 8am–3am Must be 18 years of age or older to play video gaming machines or wager on horses. Please play responsibly. Wagering on horse racing and playing Video Gaming Machines is entertaining and fun when done in a responsible manner. If you or someone you know has a gambling problem, please call for 24-hour assistance at 1-877-8 HOPE NY* or click HERE to visit the NY Council on Problem Gambling Support Directory. Click HERE for more information on our Voluntary Self-Exclusion Program. *Standard rates may apply Roswell Park is the proud sponsor of the Live Racing Season. #J-18808-Ljbffr