Executive Assistant

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit

The Division of Enrollment Management is a key campus thought partner that provides collaborative leadership in university-wide efforts, utilizing systematic, innovative, and synergistic approaches to leverage a data-informed enrollment strategy to improve market distinctiveness, and execute the campus strategic plan. The division comprises the offices of Enrollment Management, Financial Aid & Scholarships, University Registrar, and Undergraduate Admissions.


The Office of Enrollment Management aims to align the initiatives and activities of academic units and administrative divisions with enterprise strategic goals through sustainable enrollment planning. The office engages campus and external partners in meaningful conversations on enrollment trends and outcomes and uses industry expertise and data-driven analytics to inform direction and decision-making.


The Office of Undergraduate Admissions employs approximately 50 full-time employees: 175 comprehensive review seasonal, part-time employees and 120 student assistants/tour guides. Additionally, partners with the Enterprise Student Management Systems OIT group and other Enrollment Management division and campus units.

Your Role on the Team

The Executive Assistant directly supports the Vice Provost of Enrollment Management and Executive Director of Undergraduate Admissions, providing comprehensive administrative and operational support to ensure effective administration of the Division of Enrollment Management and Offices of Enrollment Management and Undergraduate Admissions.

The incumbent is involved in an array of business and administrative functions such as calendar and communications management, procurement, travel and event management, accounting, human resources, office operations, and desktop support. Demonstrates good judgment in researching and selecting methods and techniques for obtaining solutions.


The incumbent also serves as a Veterans Administration (VA) School Certifying Official, involved in the process of enrollment certification for military-connected students utilizing federal VA Education Benefits.

What It Takes to be Successful

Required:

• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Solid skills in problem identification.
• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years of related experience

Preferred:

• Knowledge of federal regulations such as FERPA.
• Familiarity with the organization's processes, protocols and procedures.
• Knowledge of federal and State of California veteran education and work benefits.
• Familiarity with US Department of Veteran Affairs Enrollment Manager online platform.
• Advising and counseling skills.
• Understanding of the principles of California's Master Plan of Higher Education, with particular emphasis on the unique roles played by each segment.
• Knowledge of UC / UCI admissions requirements, administrative areas, academic programs, curricula, and policies related to military-connected student benefits.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $71,259- $78,844 (Annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.


We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.


UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization