Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a real estate and property organization in El Segundo, California on a Contract basis. This position supports daily payment operations by handling financial documents, preparing disbursements, and maintaining accurate transaction records. The ideal candidate is detail-oriented, organized, and comfortable working with high-volume accounts payable activities in a fast-paced office environment.

Responsibilities:
• Review and enter check requests with accuracy, ensuring payment details are recorded correctly in the designated system.
• Prepare and process check payments, including generating checks and organizing them for timely distribution.
• Coordinate outgoing payments by assembling mail-ready check packages and confirming proper delivery preparation.
• Apply appropriate account coding to invoices and payment requests to support accurate financial tracking.
• Manage data entry related to accounts payable transactions while maintaining organized and complete records.
• Support ACH payment activity and assist with routine payment runs according to established schedules.
• Work within Spectra to update payable information and maintain consistency across transaction records.
• Help sustain smooth accounts payable operations during the contract period by following internal procedures and meeting deadlines.• Experience in accounts payable, including invoice handling and payment processing.
• Working knowledge of account coding and the ability to assign financial information accurately.
• Familiarity with check runs, check preparation, and mailing procedures.
• Experience processing ACH transactions with strong attention to detail.
• Proficiency with data entry and maintaining a high level of accuracy in financial records.
• Exposure to Spectra or similar accounts payable systems is preferred.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.