Account Payable Specialist

Account Payable Specialist Location: New York, NY, USA Employment Type: Full Time We are seeking an experienced Accounts Payable Specialist to join our finance team. The Account Payable Specialist will be responsible for managing all aspects of accounts payable, ensuring accurate and timely processing of invoices, and maintaining vendor relationships. This is a vital role within our organization, directly impacting our financial operations. Responsibilities Process and code invoices, ensuring accuracy and adherence to company policies. Review and reconcile vendor statements to ensure all payments are up to date. Prepare and process weekly check runs or electronic payments. Daily transfer data from custom brokerage operating system to accounting system. Upgrade electronic payments with ACH, direct pay, wire etc. Annually print out the 1099 forms to vendors. Respond to vendor inquiries and resolve any discrepancies or issues. Maintain accurate records of all accounts payable transactions. Assist with month‑end closing activities, including account reconciliations. Prepare ad‑hoc reports. Collaborate with other departments to ensure proper coding and approval of invoices. Generate and issue customer invoices, ensuring accurate matching with purchase orders (P.O.) and agreed terms. Verify billing details, pricing, and quantities to maintain accuracy and compliance with company policies. Perform credit card reconciliations, ensuring all transactions are properly recorded and supported. Monitor and reconcile accounts to identify discrepancies and resolve them in a timely manner. Process and submit payments, ensuring accuracy and adherence to payment schedules. Maintain organized financial records and documentation for audit and reporting purposes. Filing month, quarterly, yearly taxes, sales tax, use tax and other related filings. Assist with audits by providing necessary documentation and support. Requirements Strong understanding of financial concepts and principles. Proficient in general ledger reconciliation. Strong Excel skills (pivot table, lookup, match, etc.). Experience with accounting software such as Sage 300, Editrade, Microsoft Office. Knowledge of governmental accounting practices is a plus. Excellent attention to detail and accuracy in data entry and record keeping. Strong organizational skills with the ability to prioritize tasks effectively. Excellent communication skills, both written and verbal. Benefits 401(k) and 401(k) matching Dental, health, life, vision insurance Paid time off Expected hours: 40 per week (8‑hour shift, Monday to Friday). Fully on-site (not remote). Bonus opportunities available. We offer competitive compensation packages including benefits such as health insurance, retirement plans, paid time off, and opportunities for professional development. If you have the required skills and experience, we would love to hear from you. Published on April 17, 2026. #J-18808-Ljbffr