Operations Assistant

Job Description

Job Description

Ready to Be the Person Who Keeps Everything Running?

APEX Placement & Consulting has partnered with a growing forensic consulting organization to find a proactive, highly organized Operations Assistant to support its Denver-area office.

This is an excellent opportunity for someone who enjoys being at the center of the action, supporting a team, keeping an office running smoothly, and taking initiative when they see something that needs to be done. This is not a role where you simply wait for tasks to be assigned—you'll have the opportunity to take ownership, identify operational gaps, and help create better processes as the organization continues to grow.

You'll work closely with a diverse team of engineers, scientists, technical professionals, and company leadership while serving as a key part of the day-to-day operations of the office.

What’s in It for You

• Direct Hire opportunity — you'll work directly for our client upon hire

• Competitive salary of $55,000–$70,000 annually, based on experience

• Annual bonus opportunity

• Full medical, dental, and vision coverage

• 401(k) with up to a 6% company match

• 10 paid holidays, 15 vacation days, and 10 sick days

• Parental leave

• Life and disability insurance

• Employee Assistance Program

• Mentorship, professional development, and career growth opportunities

• Opportunity to cross-train and explore additional areas within operations as the company grows

• Collaborative, team-oriented culture where your contributions make a direct impact

What You’ll Be Doing

Keep the Office Running Smoothly

• Serve as a welcoming and professional first point of contact for visitors, employees, and incoming calls
• Maintain conference rooms and common areas to ensure they are clean, organized, and ready for use
• Coordinate incoming and outgoing mail, packages, and deliveries
• Monitor office inventory and purchase supplies, materials, and snacks as needed
• Help manage office equipment, facilities needs, service providers, and occasional errands
• Take ownership of the day-to-day rhythm and organization of the office

Support the Team and Leadership

• Communicate with employees, clients, and other contacts to answer questions and share information
• Monitor and manage general office email communications
• Coordinate meetings, calendars, and travel arrangements
• Assist with expense entry and other basic financial and administrative tasks
• Provide general support to technical staff and company leadership
• Jump in wherever needed to help the business and team operate efficiently

Improve Processes and Make an Impact

• Identify operational gaps, bottlenecks, and inefficiencies
• Take initiative to develop and implement more organized and efficient processes
• Anticipate the needs of the team and address issues before they become problems
• Help build and improve systems as the organization continues to grow
• Explore opportunities to learn and cross-train in other operational areas that align with your interests and career goals

What We’re Looking For

• 0–4 years of experience in administration, operations, office support, or a related area
• Associate or bachelor’s degree in a related field is a plus, but not required
• Highly organized with strong attention to detail and time-management skills
• Comfortable managing multiple priorities and adapting when needs change
• Proactive and self-motivated, with a willingness to take initiative
• Strong communication skills and a professional, friendly demeanor
• Someone who genuinely enjoys supporting others and being part of a collaborative team
• Comfortable using both Mac OS and Windows
• Highly proficient with Microsoft Office Suite
• Experience with Daylite, QuickBooks Online, Expensify, or Basecamp is a plus

The Ideal Candidate:

This could be a great opportunity for someone coming from an Administrative Assistant, Office Coordinator, Executive Assistant, Operations Coordinator, Office Manager, or similar support role.

We're looking for someone who is mature, dependable, and comfortable taking direction while also knowing when to step up and take ownership. You don't need to have years of experience—we're more interested in finding someone with strong organizational instincts, a positive attitude, and the initiative to see what needs to be done and make it happen.

Ready to Learn More?

If you're looking for an opportunity where you can be an important part of a growing organization, build strong relationships with leadership and technical professionals, and continue developing your career in operations, we'd love to connect with you.

Apply today to learn more about this Operations Assistant opportunity!

APEX Placement & Consulting is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.