Executive Assistant to the Dean

Executive Assistant to the Dean

Mercer University's College of Pharmacy is searching for an Executive Assistant to the Dean on the Atlanta, Georgia campus.

Responsibilities:

The Executive Assistant to the Dean provides high-level administrative support to the Dean and the Dean's Office, ensuring efficient operations and effective communication within the College and across the University. This position works independently under general to indirect supervision and serves as a key liaison between internal and external stakeholders. Responsibilities include managing schedules, coordinating meetings and events, handling confidential information, and other duties as assigned.

Duties include:

Executive Support:

- Manage the Dean's calendar, schedule meetings, and coordinate travel arrangements.

- Prepare and edit correspondence and reports.

Office Operations:

- Oversee day-to-day operations of the Dean's Office, including supervising student workers and managing office supplies.

- Serve as the primary point of contact for inquiries and communications.

Event and Meeting Coordination:

- Organize and support College meetings, committees, and special events.

- Coordinate logistics, prepare agendas, and record minutes.

Records, Reporting, and Data Management:

- Maintain accurate records and ensure compliance with University policies.

- Compile and analyze data for reports, including annual reports and accreditation documentation.

- Maintain databases and ensure data integrity.

Communication and Liaison:

- Interface with faculty, staff, students, and external partners professionally and effectively.

Qualifications:

A bachelor's degree from an accredited college/university and one year of prior administrative support experience is required. In lieu of education, equivalent directly relevant experience, preferably as an administrative or executive assistant, will be considered.

Knowledge/Skills/Abilities :

• Knowledge of scheduling, record-keeping, and administrative workflows.
• Familiarity with expense tracking, procurement, and basic financial reporting.
• Awareness of FERPA regulations and institutional confidentiality standards.
• Proficiency in Microsoft Office Suite, calendar management systems, and virtual meeting platforms.
• Ability to manage multiple priorities, deadlines, and complex schedules efficiently.
• Strong written and verbal communication for drafting correspondence and reports.
• Skilled at anticipating needs, resolving scheduling conflicts, and handling unexpected issues.
• Ability to plan and execute meetings, conferences, and special events.
• Competence in data entry, document formatting, and using collaboration tools (e.g., Teams, Zoom).
• Ability to handle sensitive information with confidentiality and professionalism.
• Capacity to work in a fast-paced environment and adjust to changing priorities.
• Ability to build positive relationships with faculty, staff, and external stakeholders.
• Working knowledge of software systems (e.g., Workday, etc.).
• Excellent attention to detail, ensuring accuracy in documents, schedules, communication, etc.
• Ability to work collaboratively.
• Ability to compile, analyze, and present data accurately.
• Ability to work with minimal supervision and make sound administrative decisions.

Background Check Contingencies:

- Criminal History

Document Attachments :

- Resume

- Cover letter

- List of three professional references with contact information

About Mercer University:

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer's twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer's employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.

Why Work at Mercer University:

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more!

At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.

Scheduled Weekly Hours: 37.5

Job Family: Staff Clerical Non-exempt

EEO Statement: EEO/Veteran/Disability