Production Coordinator

Job Description

Job ID#:

26922

Job Category:

Professional

Position Type:

Contract/W-2

Duration:

6 months

Production Operations Coordinator

Our client is the world's largest music company. We are looking to add someone to this team who can share the company's passion for commitment to connecting people through the power of music. This company has worldwide reach.

This is an excellent opportunity for the right individual. If interested in exploring this great opportunity, please apply directly at

Veterans are encouraged to apply.

Job Title:Production Operations Coordinator

Department:Production Operations

Business Unit:Famehouse

Location:New York, NY (1755 Broadway)

Schedule:Full-Time, Monday–Friday

Pay Rate:Up to $22/hour

Position Summary

The Production Operations Coordinator supports the end-to-end production lifecycle by coordinating, tracking, and managing manufacturing orders from initial placement through final delivery. This role ensures accurate product movement across vendors, production facilities, logistics partners, and fulfillment centers while maintaining strong communication between internal teams and external partners.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced, deadline-driven environment. The Production Operations Coordinator will maintain production records, monitor inventory movement, update ERP systems, support order fulfillment activities, and help ensure products are delivered accurately and on schedule.

Essential Responsibilities

• Coordinate and oversee the complete delivery process for products, materials, and supplies supporting retail partners, including Hot Topic, Box Lunch, and Torrid.

• Maintain accurate records of retailer purchase orders (POs), production timelines, shipment details, and delivery status.

• Enter and update product styles, orders, SKUs, and purchase orders in Navision (Microsoft Dynamics ERP) and shared tracking systems.

• Monitor goods throughout the production lifecycle, including:

• Goods on order

• Work in progress (WIP)

• In-transit shipments

• Final receipts and deliveries

• Track daily production movements and maintain accurate dashboards, spreadsheets, and reporting logs.

• Review shipment documentation, including packing lists, invoices, and purchase orders, to ensure accuracy.

• Maintain visibility of inbound and outbound shipments while ensuring ASN (Advanced Shipping Notice) requirements are followed.

• Perform goods receipts for incoming products and components within ERP systems.

• Follow up with vendors, factories, and third-party logistics (3PL) partners to confirm shipment timing, documentation accuracy, and delivery completion.

• Coordinate invoice processing, coding, and vendor payment activities with Finance.

• Assist with billing processes, including Premium Supply Channel billing support.

• Partner with Product Development, Merchandising, Design, Logistics, Retail Sales, and Finance teams to resolve production issues, shortages, damages, or discrepancies.

• Track pre-production samples and stock deliveries while maintaining organized records.

• Provide administrative and operational support to the Production Operations team.

• Support process improvements and contribute to team efficiency and positive team collaboration.

Required Skills & Qualifications

• Experience supporting production operations, order management, supply chain, manufacturing, or a related field preferred.

• Experience with Navision (Microsoft Dynamics) or similar ERP systems strongly preferred.

• Advanced proficiency with Microsoft Excel, including:

• VLOOKUPs

• Pivot Tables

• Data tracking and reporting

• Strong working knowledge of Microsoft Office Suite and Adobe products.

• Excellent organizational skills with strong attention to detail and accuracy.

• Ability to manage multiple priorities and meet deadlines in a high-volume environment.

• Strong written and verbal communication skills.

• Ability to collaborate effectively with internal teams, vendors, and external partners.

• Proactive problem-solving skills and ability to manage follow-up activities independently.

Education

• College degree preferred; equivalent relevant experience may be considered.

Key Attributes

• Detail-oriented with strong follow-through.

• Highly organized and able to manage competing priorities.

• Comfortable working cross-functionally in a creative and fast-paced environment.

• Positive team contributor who communicates effectively and supports operational goals.

Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.

Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

#IND-1

Job Requirements

Minimum Security Clearance:

No