Accounting Specialist

Overview We are pleased to announce that the Finance Division within the State Court Administrator’s Office is looking for an Accounting Specialist. This position is responsible for processing various financial transactions including accounts payable, accounts receivable, business expense reimbursements, and payroll. Examples of Job Duties The following are examples of major job duties expected for this position to perform. Provide Business Expense Reimbursement Lead Process business expenses by verifying, coding, posting, documenting and preparing payment; verifying for accuracy, completeness, and compliance with policies and procedures. Communicate with employees, judges and other stakeholders to obtain necessary documentation and clarification. Maintain accurate records and supporting documentation for reimbursement transactions. Lead statewide quarterly business expense reimbursement group meetings. Provide Payroll Administration and Coordination Coordinate payroll processing through the SEMA4 payroll system for the Supreme Court, Court of Appeals, Trial Courts and Guardian Ad Litem (GAL) Board. Develop, maintain and improve payroll-related information systems and processes. Analyze payroll data and provide reports, recommendations, and supporting documentation. Oversee payroll-related transactions to ensure accuracy, compliance and timely processing. Provide payroll guidance and support to local Human Resource staff, managers, supervisors, judges, senior judges, and employees. Review employee timesheets for accuracy, completeness, approvals, and compliance with payroll system requirements and policies. Communicate payroll process changes, policy updates, and system enhancements to stakeholders. Research and resolve payroll issues and provide guidance and assistance to ensure timely resolution. Process Accounts Payable Verify, code, post, document, and prepare payment of purchasing cards and accounts payable invoices; enter transactions into the statewide accounting system. Perform a three-way match procedure to ensure accuracy completeness and compliance with procurement and financial policy and procedures. Review transactions for appropriate funding allocations and resolve discrepancies with department staff and vendors as needed. Respond to inquiries regarding accounts payable and purchasing card activity and provide guidance on policies and procedures. Maintain accurate financial records and transaction documentation. Perform Other Duties Mail Distribution Operational Deposits State vehicle administration Typical Qualifications Minimum Qualifications Associate's degree from an accredited college or university in accounting, finance, or related field and experience in bookkeeping, collections, or accounting or graduation from an approved high school or vocational school and considerable experience in bookkeeping, collections, or accounting. 3 Years of bookkeeping experience Preferred Qualifications Bachelor's degree from an accredited college or university in accounting or related field and some experience in accounting or finance in public sector with automated systems. Knowledge, Skills, and Abilities Knowledge of governmental accounting systems to understand the relationships between various levels of budgetary controls and accounts. Ability to communicate effectively both written and orally. Ability to establish and maintain effective working relationships with judges, managers and other staff. Ability to use office machines and equipment to gather and compile data and share information. Skill in the development and use of spreadsheets and the application of the data they contain. Salary Range The expected starting salary range is $27.27 -$34.08 per hour ($56,940 - $71,159 annually). The full salary range for this position is $27.27-$40.89 per hour ($56,940 - $85,378 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits. Supplemental Information Position Logistics This position is classified as an Accounting Specialist and will work normal business hours, Monday-Friday. This work will be conducted in a hybrid environment and will be in-person at the Minnesota Judicial Center, in St. Paul, Minnesota minimum 3 times a month and additionally based on business need. To Apply Complete and submit your online application with resume, cover letter, and list of professional references, by 6/21/2026, at 11:59pm. All employment offers are contingent upon satisfactory results of our background check processes. Legal Notice It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at View email address on click.appcast.io. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds. #J-18808-Ljbffr