Administrative Support Assistant

Office Manager Duties

Major Duties:

• Serves as the office manager for the directorate assigned.
• Coordinates and makes travel reservations.
• Prepares forecasts and develops budget projections based upon historical usage and expected needs.
• Assists in the development and maintenance of the on-boarding process for new employees.
• Provides general clerical public contact support services such as answering the telephone, referring visitors, and providing information about the office, its functions, and standard operating procedures.
• Ensure budget remains within guidelines and informs management if the budget is nearing its limits.
• Maintains calendars, schedules and plans events and meetings for affairs within an organization.
• Acts as the point of contact for all SharePoint issues impacting the Directorate.
• Responds verbally and/or in writing to inquiries and administrative problems brought forth to the Directorate.
• Serves as the primary timekeeper and is responsible for maintenance of the Directorate staffing roster.
• Serves as the records liaison and will assist in implementing a successful records management program.

Work Schedule: 7:00 am - 4:30 pm

Compressed/Flexible: Available

Telework: This position may be authorized for ad hoc telework. Telework eligibility will be discussed during the interview process. Ad hoc is defined as occasional, non-recurring telework.

Virtual: This position may be authorized for Virtual Work. Virtual Work eligibility is for current VA employees that are already subject to the return to the in-person work mandate in their current position.

Definition of Virtual Work: Employee works outside of original hiring duty station at a VA-owned or leased space.

Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in-person work five days per week unless they are approved for an exception or an exemption. Any approval for an RTO exception, exemption, or extension will happen after a conditional job offer, but before a final job offer.

Position Description/PD#: Administrative Support Assistant/ PD28895A

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized