Benefits Coordinator

Benefits Coordinator

LOCATION: Human Resources Department

REPORTS TO: Assistant Superintendent of Human Resources

COMPENSATION: The Salary Range is $63,175 to $80,376 based on W-WCOAA Collective Agreement

BENEFITS: Medical, Vision & Dental Insurance Michigan Public School Retirement Plan

POSTING DATES: Internal: October 14, 2026 – October 20, 2026 by 3:00 P.M. External: October 14, 2026 – Until filled

Wayne-Westland Community Schools is located in the metropolitan Detroit area, between Ann Arbor and Detroit. Our staff provides the very best educational opportunities for approx. 10,000 students from Westland, Wayne, Canton, Livonia, Garden City, Dearborn Heights, Inkster, and Romulus. The Wayne-Westland Community School district is comprised of ten elementary schools (K-5), three middle schools (6-8), and two high schools (9-12). We also have an early childhood center, an ultra-modern facility for career/technical training, an alternative high school, and a thriving online program. The dynamic environment throughout the school district illustrates that when a school and community work together, extraordinary results occur. Our school district promotes high expectations for success and provides students with a safe, caring and nurturing environment.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities: Other duties may be assigned

• Perform the responsibilities of an agent for district with insurance companies
• Maintain centralized insurance records for all employee insurances
• Prepare necessary documentation for payment of all insurance premiums in coordination with the Business Office
• Assist in preparation of bids covering all district insurances
• Serve as a liaison person to school personnel regarding employee fringe benefits
• Serve as a contact and liaison person with insurance companies
• Educate employees on their benefit options; assist where needed with enrollment, claim resolution, etc.
• Coordinate annual clothing orders for WWAP, WWCOAA, and student monitors in accordance with contractual requirements
• Manage evaluation platforms and annual lists.
• Support staff recognition efforts
• Support staff recruitment efforts
• Assist with college relations and coordinate recruiting efforts at college job fairs
• Assemble statistics and prepare annual OSHA Report
• Assume responsibility for the entire Workers' Compensation Program
• Coordinate rehabilitation program
• Coordinate Independent Medical Examinations (IMEs) and fit-for-duty examinations.
• Facilitate the Americans with Disabilities Act (ADA) interactive process, including reviewing accommodation requests and coordinating communication among employees, supervisors, and appropriate personnel.
• Oversee employee requests for leaves of absence, including ensuring compliance with FMLA, COBRA Laws, HIPPA, and contractual leave policies
• Monitor contact with Industrial Clinic regarding our employees
• Co-lead District Wellness Committee
• Review and recommend policy, procedure, and labor agreement changes
• Maintain requests for MEA Local 4 Sick Leave Bank Days and WWEA Union Business Days
• Update district files for payroll deductions for optional benefits for different Employee pay schedules, including but not limited to pay item manager and the Smart benefits module
• Coordinate Affordable Health Care Act requirements, including annual preparation of all reporting requirements
• Prepare annual IRS Data Match as requested by the federal government
• Maintain current employee data via the internet with various insurance companies
• Coordinate and Schedule Flu shot clinics
• Facilitate open enrollment and insurance changes for Pet Insurance
• Perform related work as assigned
• Regular and predictable attendance

Education and/or Experience

• Bachelor's Degree, preferred (Human Resources Management or related field)
• 2 to 5 years' experience in human resources with an emphasis on Benefits Management in public schools preferred
• Demonstrated experience using SMART preferred

Knowledge, Skills and Abilities

• Must be eligible to work in the United States
• Ability to make decisions in a manner consistent with organizational and departmental goals and objectives
• Knowledge of state and federal employment and public sector labor laws, including but not limited to FMLA, ADA, EEOC, PA 106, etc.
• Ability to maintain positive relationships and exercise sound judgment
• Excellent technology skills, including HRIS and report writing skills
• The successful candidate will have outstanding written and verbal communication skills

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to remain in a stationary position. The employee will frequently be required to move about the inside of the office area and the building. The employee may need to travel to different work locations. This person communicates with other administrators, staff and the community and must be able to exchange accurate information in these situations.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is consistent with an office environment and is usually quiet but frequently busy. This position frequently requires interaction with staff and the public, which requires courtesy and discretion. A professional appearance and telephone manner is essential. The successful candidate will be able to multitask and be capable of making independent decisions using sound judgment.

Terms and Conditions of Employment

Compensation per the W-WCOAA master agreement, the salary range for a Grade 6 position is $63,175 - $80,376.

Evaluation

Job performance is evaluated in accordance with district guidelines.

Application Procedure

Apply online at or come to the Human Resources Department to access the online application system.

The information contained in this job description is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned. Job descriptions are not intended as and do not create employment contracts.

The Wayne-Westland Community Schools is an Equal Opportunity Employer.