Assistant Property Manager / Office Assistant

Job Description

Job Description

Assistant Property Manager / Office Assistant – Coordinate Property Management and Administrative Workflows with Hickinbotham Real Estate, Inc.

Job Overview:

• Company: Hickinbotham Real Estate, Inc.
• Salary/Pay Rate: Competitive, based on experience
• Location: Saint Clair, MO
• Job/Employment Type: Full Time
• Project Scope: Property Management & Maintenance Support
• Mandatory Licences & Certifications: None Required

The Opportunity :

You will serve as a vital link between administrative operations, tenants, and field maintenance personnel to ensure seamless real estate operations. This role offers stable, year-round employment within an established, family-owned company where your technical ability and administrative acumen directly impact residential communities. You will oversee essential communication, contract reviews, and project scheduling while maintaining strong professional relationships across all stakeholders.

How You Will Make an Impact:

• Draft and edit formal office correspondence, legal notices, and property documentation with speed and accuracy.
• Coordinate daily tenant requests and schedule maintenance tasks efficiently with internal field crews and external contractors.
• Review real estate contracts, lease agreements, and property management documents to ensure accuracy and compliance.
• Support ongoing residential property rehab projects through detailed administrative tracking and resource scheduling.
• Manage competing daily priorities to maintain organized office operations and prompt service delivery.
• Communicate effectively across all levels of staff, field teams, tenants, and external vendors to streamline workflows.

Required Qualifications & Experience:

• Demonstrated experience in property management administrative functions and tenant communications.
• Strong proficiency in modern software, digital office tools, and quick adoption of property management systems.
• Proven background reviewing, understanding, and organizing property management agreements and real estate contracts.
• Excellent written communication skills with proven experience drafting formal letters, notices, and documentation.
• Exceptional multi-tasking abilities with a structured approach to managing changing priorities.

Preferred Qualifications & Experience:

• High School Diploma or GED; administrative or real estate certifications are a plus.
• Single Family residential property management.
• Prior experience supporting residential property renovation or maintenance repair crews.
• Strong knowledge of local residential leasing practices and maintenance scheduling workflows.

Compensation & Benefits:

• Reliable bi-weekly pay cycle.
• Year-round full-time employment providing stable, consistent income.
• Paid Time Off including Six paid holidays & vacation days.
• Professional development opportunities and continuous job training.
• Team building and company events hosted throughout the year.

About Us:

Hickinbotham Real Estate, Inc. is a long-standing, stable, family-owned business specializing in residential restoration, property management, and specialty trades. We pride ourselves on offering steady, local work, professional continuous training, and a supportive team environment where workers are built up for long-term success. 

Learn more at

Hickinbotham Real Estate, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.