Admin Assistant

Escrow Admin Assistant


Contract (3 month covering a leave) | Folsom, CA | $25/hr | Fully Onsite


Our client, a title and escrow services company within the homebuilding industry, is seeking an Escrow Assistant to support a busy team of Escrow Officers and Assistants. This is an excellent opportunity for someone with escrow experience who enjoys a fast-paced environment and is willing to jump in wherever needed to support the team.


Overview


This position will provide administrative and escrow support across a variety of functions including customer communication, document management, wire verification, scheduling, and transaction coordination. The ideal candidate is dependable, customer-service-oriented, and comfortable wearing multiple hats in a collaborative office environment.


Key Responsibilities

• Support Escrow Officers and Escrow Assistants with daily transaction processing
• Contact buyers to verify information and introduce the closing process
• Verify wire instructions and assist with funding-related activities
• Answer incoming phone calls and assist customers with questions
• Manage and process documents through CloseSimple and other platforms
• Order and update payoff statements, surveys, HOA information, and title documents
• Assist with opening and maintaining escrow files
• Coordinate closing appointments and communicate with lenders, agents, and buyers
• Review files for accuracy and completeness prior to closing
• Prepare receipts, deposits, disbursements, and closing packages
• Assist with document recording and final file completion
• Provide general administrative and office support as needed

Qualifications & Requirements

• Minimum 1 year of recent escrow experience required
• Experience working as an Escrow Assistant, Escrow Processor, or similar role
• SoftPro experience required
• Understanding of escrow terminology, processes, and documentation
• Strong customer service and communication skills
• Proficient with Outlook and basic computer applications
• Highly organized with strong attention to detail
• Reliable, dependable, and willing to assist wherever needed
• Experience with funding, booking, or closing activities is a plus
• Notary Public designation is a plus but not required

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.


EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.