Engineering Administrative Assistant

Overview Job Summary: The Civil Structural Architectural (CSA) Group Administrative Assistant works closely with the office group CSA Leaders and the overall company CSA Group Lead (collectively, the “CSA Group Leadership”) to provide group-wide administrative support to enhance the quality, efficiency, and innovation of the deliverables and programs which we offer. This role also focuses on oversight and improvement of internal processes to support our team leaders and staff in our offices. Dennis Group is a design build engineering firm and general contractor focused exclusively on the food and beverage industry. The CSA Group Administrative Assistant is vital in maintaining an organized central location of standards, procedures, and training documents that support the CSA engineering group. Responsibilities Technical On-boarding Program: Maintain CSA Department specific (technical) employee on-boarding procedures. Interface with HR to enhance new employee experiences. Training Programs: With the CSA Group Leadership, coordinate and develop training programs at all skill levels and career paths. Career Pathway Procedures: Maintain CSA Group career pathway documentation, and support annual reviews. Staff Utilization Forecast and Reporting: Reinforce staff workload forecasting practice and collect, analyze, and report on overall group utilization by office, discipline specialty, and level (I, II, III, Principal). Quality Control Lead: With the Department Leadership and staff, host and document lessons learned meetings, maintain a lessons learned database, and assist in enforcing a peer review culture. Initiative “Project Manager”: With Department Leadership and staff, identify, lead, and drive department initiatives, such as reviews and evaluations (including new software), emerging technology investigation, department improvements, and department operations. Organize and Attend Team Summits: For the 2–3 annual department leadership meetings, develop agendas, improve past meetings, organize notes, next steps, and drive execution of agreed-upon initiatives and post-meeting action plans. Inter-Department Liaison: With the Department Leadership team, serve as department representative and coordinator as needed. Required Education, Skills, and Experience Bachelor’s degree in business, training and development, architecture, or engineering preferred. 2 years of experience in engineering or project management a plus. Proficiency with MS Office (particularly Word, Excel and PowerPoint). Familiarity with Deltek, Float, and Power BI a plus. Experience working in the engineering services and/or manufacturing industry; food and beverage experience is a plus. Excellent oral and written communication skills. Intellectual curiosity and a positive, can-do, team-oriented attitude. Strong problem solving, organizing, and time management skills. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Travel Requirement Occasional travel to trade shows or department summits with an annual travel requirement of up to 10% of the year. About Us We plan, design, engineer, and build food plants for major brands across the country and the world. Since our founding 37 years ago, we’ve focused exclusively on the food and beverage industry, helping your favorite brands put your favorite foods in the grocery store. Simply put, food isn’t one thing we do, it’s all we do. Dennis Group offers competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, vision, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit-sharing, and retirement plans. Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics. #J-18808-Ljbffr Dennis Group