Accounts Payable Clerk

GENERAL PURPOSE:

Under general supervision, processes departmental accounts payable and performs skilled clerical accounting tasks. Maintains financial accounts and records, prints checks, processes ACH payments; posts, balances, and verifies a variety of accounts needed for maintaining financial records; and responds to inquiries from staff, departments, and vendors.

PRIMARY DUTIES AND RESPONSIBILITIES:

The following duties are not intended to serve as a comprehensive list of all duties performed by the individual in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties as assigned.

• Process and review vendor invoices to ensure accuracy and compliance.


• Process journal entries as needed.


• Handle employee reimbursement requests and verify supporting documentation.


• Investigate and resolve discrepancies in vendor statements with prompt follow-up.


• Support weekly payment processes for vendors and employee reimbursements.


• Address inquiries from vendors and internal teams with careful attention to detail.


• Collaborate with auditors during financial reviews and provide necessary documentation.


• Maintain a high level of accuracy while managing a high-volume workload.


• Utilize financial tools such as Central Square, Microsoft Outlook, Excel, and banking platforms to complete tasks effectively.


• Maintain financial accounts and records, print checks, processes ACH payments.


• Posts, balances, and verifies a variety of accounts needed for maintaining financial records.


• Responds to inquiries from staff, departments, and vendors.


• Perform additional duties as assigned to support the accounts payable function

MINIMUM QUALIFICATIONS:

Required knowledge, skills, and abilities:

• Proven experience in accounts payable or a related financial role.


• Ability to work both independently and collaboratively in a fast-paced environment.


• Exceptional organizational and time management skills to meet deadlines.


• Excellent written and verbal communication skills for internal and external correspondence.


• Proficiency in financial applications such as Central Square, Microsoft Outlook, Excel, and banking websites.


• Attention to detail and a commitment to maintaining accuracy in all tasks

Education and Experience:

• Associates Degree in Accounting, Bookkeeping, Business or related field and four years of accounts payable experience preferred; preferably in a public sector environment; OR an equivalent combination of education, training and experience

Physical Requirements:

• Work is performed in a standard office environment; requires regular physical efforts and ability to lift and carry items such as paper boxes, forms, and envelopes weighing up to 30 pounds.