Associate Fiscal/Administrative Officer

Introduction The State of Connecticut Department of Transportation (CTDOT), Bureau of Finance and Administration, Inventory Management Unit, is currently recruiting for an Associate Fiscal Administrative Officer position, located in the Office of Inventory Management, Bureau of Finance & Administration. This position is responsible for overseeing and supervising Fuel Control and Inventory Procurement, located at the Central Warehouse, 660 Brook Street, Rocky Hill. Company Culture Professional growth and development opportunities. A healthy work/life balance to all employees. Working for an award winning agency! CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women's Transportation Seminar (WTS) CT Employer of the Year for 2024! Position Highlights Monday - Friday Full Time, 40 hours per week First Shift, 7:30 am to 4 pm Location: Rocky Hill, CT This is an in-office/on site position with situational telework possible. The Role Accountable for supervising centralized Inventory Procurement involving $40 million in inventory commodities procured through the Core-CT Financials System for twelve Materials Management stockrooms and one Central Warehouse, supporting the Department’s highway, fleet, and facility infrastructure, including the purchase of winter commodities. Accountable for supervising Fuel Control Operations responsible for the purchasing, inventory control, and distribution of motor vehicle fuel (unleaded and diesel) for 69 fuel stations located statewide. Assist DOT Project Engineers with fuel station tank replacement projects by determining appropriate tank sizes based on operational demand. Oversee, prepare, participate in, and maintain budgetary commitment and expenditure data for the Department’s $25 million annual Snow & Ice Program and statewide fueling infrastructure. Oversee inventory control of road salt, liquid magnesium chloride, and motor vehicle fuel. Ensure commodities are properly inventoried and accounted for via receipts and depletions. Ensure fuel inventories are monitored and administered in accordance with Connecticut General Statutes Sections 22a 449 and 4 36, and Connecticut Department of Energy & Environmental Protection requirements. Assist with preparing, reviewing, and revising bid specifications for scheduled term buying contracts; conduct bid reviews and provide award recommendations; research and analyze resource availability; perform price analyses; review market trends; ensure material quality assurance through laboratory testing and analyze results for contract specification compliance. Identify and pilot new material sources to achieve cost savings and efficiencies (e.g., road salt, liquid magnesium chloride, motor vehicle fuel, highway and bridge materials, and other stocked commodities). Perform related duties as required. About Us As one of Connecticut’s largest State agencies, DOT employs approximately 3,300 individuals statewide in five bureaus. CTDOT is guided by its mission to improve lives through transportation. Our infrastructure and transit systems are essential to the safety and mobility of Connecticut residents, and our work strengthens both economic and community development. CTDOT is committed to fostering a workforce that reflects the communities it serves, and individuals with broad-ranging backgrounds and life experiences are encouraged to apply. Eligibility and Application Requirements In order to be considered for this job opening you must be a current State of CT employee for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. You must select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. All application materials must be received by the job posting deadline. This employer may participate in E-Verify and will provide the federal government with your form I-9 information to confirm work authorization. Purpose of Job Class (Nature of Work) In a state agency, facility or institution this class is accountable for performing the most complex fiscal tasks within a variety of fiscal and administrative functions or acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight. Examples of Duties Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership. Plans office workflow and determines priorities. Schedules, assigns, oversees and reviews work. Establishes and maintains office procedures. Provides staff training and assistance. Conducts or assists in conducting performance evaluations. Acts as liaison with other operating units, agencies and other officials regarding policies and procedures. Prepares and analyzes complex financial statements and reports and budget requests. Projects expenditures and assists in financial planning. Maintains fiscal controls by authorizing non-routine expenditures. Manages various phases of budget process. Makes recommendations on policies and standards. Oversees maintenance of accounting records. Utilizes EDP systems for financial records, reports, and analyses. May oversee implementation and analysis of financial and administrative EDP applications. May oversee grant and contract administration. May oversee payroll. May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards. May oversee leasing functions including negotiating contracts and space requirements. May supervise support services such as stores, inventory, security, mailroom, food service or maintenance. May supervise payroll, purchasing and/or other fiscal and administrative functions. Performs related duties as required. Knowledge, Skill and Ability Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll. Knowledge of grants and contracts preparation and administration. Knowledge of purchasing principles and procedures. Knowledge of payroll practices and procedures. Considerable interpersonal skills; oral and written communication skills. Considerable ability in preparation and analysis of financial and statistical reports. Ability to understand and apply relevant state and federal laws, statutes and regulations. Utilize EDP systems for financial management. Supervisory ability. Minimum Qualifications - General Experience Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function. Minimum Qualifications - Special Experience One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level. Minimum Qualifications - Substitutions Allowed College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience. For state employees experience at the level of a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis. Preferred Qualifications Supervisory experience over a diverse workgroup. Experience working with CORE-CT modules: Financials, Inventory, and HRMS (time and labor). Experience with procuring inventoried commodities/items for multiple locations. Experience working independently and as part of a team in an environment with changing work priorities. Customer service experience including corresponding and communicating with both internal and external customers. Experience with Microsoft Office Suite; Teams, Outlook, Excel, PowerPoint, and Word. Experience prioritizing work assignments. Experience detecting issues and problem solving. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. Acknowledgement As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. #J-18808-Ljbffr State of Connecticut - DOT Bureau of Administration