Legal Administrative Assistant

Administrative AssistantFoley & Lardner LLP is seeking a detail-oriented Administrative Assistant to support the Estate Planning Practice Group in Dallas. This role provides administrative and organizational support to attorneys and legal professionals, assisting with client matters, document management, scheduling, and day-to-day practice operations. The ideal candidate is proactive, highly organized, and committed to delivering outstanding client service in a fast-paced professional environment.ResponsibilitiesProcess check requests, invoices, and expense reimbursements through Chrome RiverAssist with new client and matter intake, including preparation of engagement letters and related documentationSubmit and monitor conflict checksSchedule client meetings, conference calls, and attorney meetingsReserve conference rooms and coordinate meeting logisticsArrange travel accommodations and prepare travel itineraries as neededPrepare and maintain physical and electronic client binders and presentation materialsReview, scan, file, and save documents within the firm's document management system NetDocsDownload, organize, and distribute documents received through Dropbox and other file-sharing platformsAssemble documents for delivery, prepare FedEx and courier labels, and arrange for shipmentProofread documents for formatting, accuracy, grammar, and completenessCreate, label, organize, and maintain client and matter filesUpdate contact, client, and matter information within the firm's practice management systemsAssist with maintaining client indexes and records for estate planning, trust, tax, and related mattersPerform other administrative duties and special projects as assignedQualificationsHigh School Diploma or GED requiredMinimum of two (2) years of experience in an administrative support role requiredPrior law firm and estate planning experience desiredExcellent verbal and written communication skills with a professional and client-service-focused approachWorking knowledge of all Microsoft Office platforms preferredAbility to handle confidential and sensitive information with discretionIn support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range for this position. The actual amount offered will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.Dallas - $58,100 to $81,300