Administrative Assistant III, Director of Procurement

Job Title

Administrative Assistant

Qualifications:

High school diploma/GED.

Minimum of two (2) years of administrative secretarial experience preferred.

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required.

Adobe, Google Drive, and eFinance Plus PowerSchool experience preferred.

Self-motivated with attention to detail, able to prioritize, organize, multi-task numerous complex administrative activities, and manage time with minimal supervision.

Possesses excellent interpersonal, organizational and communication skills, verbal and written.

Demonstrates integrity, confidentiality, and professionalism.

Ability to work with frequent interruptions; ability to maintain emotional control under stress.

Terms of Employment:

244 days

Salary/Paygrade:

$38,788 CP6

Salary Range (based on experience) as set by the Board of Trustees for the school year

Essential Functions:

1. Provides administrative support to the Director of Procurement Services
2. Maintain Director's calendar.
3. Maintain confidential files for Director.
4. Coordinates and schedules travel, meetings, and appointments.
5. Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
6. Prepare emails, letters, memos, and presentation materials.
7. Answers and transfers phone calls, screening incoming phone calls to the department.
8. Performs other general clerical and secretarial duties as requested, which may include p-card reconciliation, absence reconciliation, recordkeeping, maintaining office supplies, and handling packages and correspondence.
9. Responds to external and internal inquiries on procurement department services, eProcurement system, status of bid solicitations, etc.
10. Retrieve and compile purchase orders, bid solicitations, bid documents, and correspondence as requested.
11. Prepares annual board agenda timeline and agenda action cover sheet for board meetings.
12. Assists in Supplier Management including but not limited to vendor registration, activation, researching duplicates, pending, and on draft status on eProcurement system.
13. Assists in retrieving documents and information for Public Information Requests (PIR) or audits as needed.
14. Assists in archiving inactive procurement services department records.
15. Assists in maintaining CFISD Procurement Services Department webpage.
16. Performs other duties as assigned by the Director and Assistant Director of Procurement Services.
17. Regular and reliable attendance is an essential job function.

Deadline to Apply:

Until filled

Applications will be reviewed

Not all applicants will be interviewed

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.